EXECUTIVE ASSISTANT TO THE COO AT HEALTH SYSTEMS CONSULT LIMITED

About Company:

HSCL is a public health and development consulting firm, with extensive experience in Health Systems Strengthening, International Health and Development Programs Design and Implementation. We provide sustainable solutions for a broad spectrum of health and other international development challenges.

We are recruiting to fill the position below:

Job Description:

• We are seeking a strategic, highly organized, and proactive Executive Assistant to support the Chief Operations Officer (COO) in driving operational excellence across the organization.
• This is not a traditional administrative role—it is a leadership support position requiring strong analytical, project management, and communication skills.
• The ideal candidate will act as a trusted partner, ensuring smooth operations and enabling the COO to focus on high-impact priorities.

Key Responsibilities

• Operational Oversight: Coordinate and monitor key operational initiatives, ensuring alignment with organizational goals.
• Project Management: Lead and track special projects, prepare reports, and manage timelines to deliver results.
• Data Analysis & Reporting: Collect, analyze, and present operational data to support decision-making.
• Executive Support: Manage complex calendars, prioritize meetings, and handle confidential communications.
• Stakeholder Coordination: Serve as liaison between the COO, internal teams, and external partners.
• Process Optimization: Identify inefficiencies and implement solutions to streamline workflows.
• Documentation & Communication: Draft presentations, reports, and correspondence with clarity and precision.

Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or related field (Master’s preferred).
• Experience: 5+ years supporting senior executives, ideally in operations or project management.
• Core Competencies: 
• Leadership and strategic thinking
• Advanced organizational and time management skills
• Strong analytical and data interpretation abilities
• Proficiency in MS Office Suite and project management tools (e.g., Asana, Trello)
• Excellent written and verbal communication
• High level of discretion and integrity
• Preferred: Experience in health services or consulting environments.

Why Join Us?

• Opportunity to work closely with senior leadership and influence organizational success.
• Dynamic, fast-paced environment with room for growth.
• Collaborative culture focused on innovation and impact.

Salary

Application Closing Date: Not specified

Application Instructions:

Qualified candidates should send their application including a prepared single PDF document containing their Cover Letter (no more than one page) and updated CV to: recruitment@hscgroup.org using “Executive Assistant – [Your Name]” as the subject of the email.