EXECUTIVE ASSISTANT JOB AT EXCELLENT JOBS | EXECUTIVE JOBS IN LAGOS

About Company:

Excellent Jobs is a consulting and recruitment firm, dedicated to hiring and managing great talents for its clients.

Job Description:

We are seeking a highly organized and technologically proficient Executive Assistant to support our senior-level management team. In this role, you will be the primary point of contact for the executive office, managing the flow of information between internal teams and external partners. You will handle everything from complex travel logistics to the preparation of strategic financial reports. The ideal candidate is a proactive problem-solver with a deep understanding of business operations and an unwavering commitment to confidentiality.

Requirements:

1. Information Architecture & Gatekeeping

• Primary Liaison: Act as the central point of contact among executives, employees, clients, and external partners.

• Communication Management: Screen and direct phone calls, distribute correspondence, and manage the executive's information flow to ensure accuracy and timeliness.

• Document Excellence: Format, draft, and polish high-level memos, emails, presentations, and reports for both internal and external audiences.

2. Logistics & Scheduling Mastery

• Calendar Governance: Manage complex executive calendars, resolve scheduling conflicts, and coordinate high-priority meetings.

• Travel Coordination: Handle all aspects of travel and accommodation arrangements, ensuring seamless itineraries for domestic and international trips.

• Meeting Support: Attend meetings to take technical minutes, ensuring that all action items are captured and followed up on systematically.

3. Financial Tracking & Business Support

• Expense Management: Track daily expenses and prepare comprehensive weekly, monthly, or quarterly reports using advanced Excel functions.

• Database Oversight: Utilize database management tools and relevant software to maintain organized, secure filing systems for corporate records.

• Operational Insight: Apply knowledge of business management principles to anticipate needs and solve administrative challenges before they escalate.

Qualifications and Skills:

Education & Experience

• Academic Background: HND or Bachelor's Degree in Business Administration, Management, or Communications.

• Proven Tenure: 3 – 5 years of work experience as an Executive Assistant or Personal Assistant supporting senior management.

Technical & Professional Skills

• Software Mastery: High proficiency in MS Office Suite (Advanced Excel) and experience with database management and e-calendars.

• Problem Solving: Exceptional organization and time-management skills with a demonstrated ability to work under pressure.

• Integrity: Proven track record of handling sensitive information with the highest levels of discretion and confidentiality.

• Communication: Excellent verbal and written communication skills with a sharp eye for detail.

Salary

Application Closing Date: Not specified

Application Instructions:

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