ADMINISTRATIVE ASSISTANT JOB AT JXWORX SOFTWARE AND AUTOMATION LIMITED | ADMIN ASSISTANT JOBS IN RIVERS

About Company:

JxWorx is a leading software and automation company specializing in software products, including mobile app development and web gateways.

Job Description:

At JxWorx, we bridge the gap between digital mobile applications and physical engineering equipment. We are looking for a highly organized and proactive Administrative Assistant to support our Admin Manager in keeping our gears turning. In this role, you will be the glue that holds our operations together—ensuring that our office, procurement processes, and cross-functional team coordination are as efficient as the tools we build. If you are a tech-savvy professional who thrives on variety and is as comfortable formatting a technical report as you are coordinating a hardware prototype shipment, we want to hear from you.

Requirements:

1. Operational Support & Office Management

• General Administration: Support the Admin Manager in daily office operations, including meticulous filing, digital record-keeping, and maintaining a high-standard workspace.

• Communication Hub: Act as the primary gatekeeper for incoming inquiries and the central point of contact for external vendors and service providers.

• Facility Oversight: Ensure the office and engineering lab meet safety and cleanliness standards, fostering a productive environment for our developers and engineers.

2. Technical Coordination & Document Management

• Cross-Team Scheduling: Manage complex calendars to coordinate meetings between our software and hardware teams, as well as travel logistics for field testing and client demos.

• Document Formatting: Assist in the preparation and professional formatting of high-stakes technical reports, project proposals, and internal memos.

• Event Planning: Coordinate the logistics for workshops, team-building events, and product launch celebrations.

3. Procurement & Engineering Logistics

• Sourcing Support: Assist in identifying vendors and tracking orders for specialized engineering components, prototype materials, and general office supplies.

• Logistics & Shipping: Manage the shipping and receiving of sensitive equipment prototypes, ensuring they are documented and handled with care.

• Inventory Logs: Maintain accurate logs of office and prototype inventory to prevent project delays.

Qualifications and Skills:

Education & Experience

• Academic: High school diploma required; Associate’s or Bachelor’s degree preferred.

• Tenure: 1–2 years of experience in an administrative or office support role (experience within a tech startup or engineering firm is a major plus).

• Tech Stack: Proficiency in Microsoft Office 365 or Google Workspace. Familiarity with Jira, Trello, or Asana is highly desirable.

Core Competencies

• Organizational Mastery: Exceptional time-management skills with the ability to prioritize tasks in a fast-paced environment.

• Precision: A sharp eye for detail, particularly in document proofreading and managing inventory logs.

• Communication: Strong professional written and verbal skills for interacting with engineers, developers, and stakeholders.

• Adaptability: A "can-do" attitude with the flexibility to pivot between administrative desk work and physical equipment logistics.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV attached to: hr@jxworx.com using "ADMIN ASSISTANT" as the subject of the email.