ADMIN MANAGER AT ZYLUS CONSOLIDATED HOMES AND PROPERTY LIMITED

About Company:

Zylus Homes is a cutting-edge real estate and investment company, dedicated to increasing access to homes and property ownership in Africa. We have a land investment scheme titled “Land Banking Program” and it is focused on doubling the investment of over 10,000+ customers.

Job Description:

• Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner.
• Maintain office calendars, schedule appointments, and coordinate meetings, conferences, and travel arrangements for staff.
• Manage office supplies, equipment, and inventory levels, order supplies as needed, and ensure proper maintenance of office facilities.
• Handle incoming and outgoing mail, packages, and deliveries, sorting and distributing correspondence to appropriate recipients.
• Assist in the preparation and distribution of reports, presentations, and other documents as requested by management or staff.
• Maintain electronic and paper filing systems, organize documents, and ensure accuracy and accessibility of records.
• Coordinate office events, including staff meetings, training sessions, and social gatherings, assisting with logistics, catering, and setup as needed.
• Process invoices, expense reports, and other financial documents, ensuring accuracy, approval, and timely payment.
• Provide administrative support to department managers, including drafting correspondence, preparing presentations, and compiling data for reports.
• Assist with HR-related tasks, such as new hire onboarding, employee orientation, and personnel file management.
• Coordinate office safety and security measures, including emergency preparedness, fire drills, and access control procedures.
• Assist with IT-related tasks, such as setting up workstations, troubleshooting basic technical issues, and liaising with IT support providers.
• Monitor and maintain office cleanliness, organization, and appearance, coordinating with cleaning staff or facilities management as needed.
• Compile and maintain contact lists, directories, and organizational charts for the office.
• Handle confidential and sensitive information with discretion and confidentiality, following privacy regulations and company policies.

Requirements:

• High school diploma or equivalent; associate or bachelor's degree or PG in business administration or related field is preferred.
• Proven experience as an office administrator, office assistant, or administrative assistant role.
• Strong organizational and time management skills, with the ability to prioritize tasks and multitask effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees, visitors, and vendors.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., printers, scanners, copiers).
• Attention to detail and accuracy in performing administrative tasks, maintaining records, and managing documentation.
• Ability to work independently with minimal supervision and as part of a team, demonstrating initiative, reliability, and flexibility.
• Knowledge of office management principles, procedures, and best practices.
• Familiarity with basic accounting principles and office finance procedures (e.g., invoicing, expense tracking).
• Commitment to professionalism, integrity, and confidentiality in handling sensitive information and interactions.

Qualifications and Skills:

Required Skills:

• Office administration
• Communication skills
• Time management
• Organization
• Attention to detail
• Microsoft Office proficiency
• Interpersonal skills
• Problem-solving abilities
• Adaptability
• Confidentiality

Salary

Application Closing Date: 22nd December, 2025

Application Instructions:

Interested and qualified candidates should send their CV to: zylusconsolidatedhomes@gmail.com using the job title as the subject of the mail.