SECRETARY AT ZAEL BUSINESS MANAGEMENT & CONSULTING | SECRETARY JOBS IN LAGOS

About Company:

 Zael consulting is basically a recruitment firm. We offer clients and candidates the confidence of specialist recruiters the have the depth and breath of experience across key sectors.

Job Description:

We are seeking a seasoned and highly organized Secretary to serve as the central administrative pillar of our organization. This is not just a clerical role; we are looking for a professional with at least 5 years of experience who can manage the heartbeat of the office with precision, discretion, and a high degree of autonomy.

Your mission is to ensure that communication is seamless, schedules are optimized, and the office environment remains a model of efficiency. You will act as the primary interface between the organization and its stakeholders, handling everything from complex calendar management to the safeguarding of confidential data. If you are a proactive problem-solver with a "first-impression" professional demeanor, we invite you to apply.

Requirements:

1. Communication & Correspondence Governance

• Inbound/Outbound Management: Serve as the primary filter for all office correspondence (emails, calls, and letters), ensuring that high-priority matters are escalated and routine inquiries are handled promptly.

• Professional Documentation: Draft and proofread high-quality reports, internal memos, and official business documents that reflect the organization's standards.

• Visitor Relations: Act as the face of the office, receiving visitors and directing them with the courtesy and professionalism required for a high-level corporate environment.

2. Executive Support & Logistics

• Calendar Strategy: Manage complex schedules and appointment calendars, ensuring that meetings are coordinated without conflicts and that all parties are properly briefed.

• Information Architecture: Establish and maintain a "gold-standard" filing system—both physical and electronic—to ensure that critical information is retrievable within seconds.

• Discretion & Confidentiality: Handle sensitive and confidential information with absolute integrity, serving as a trusted repository for the organization’s private data.

3. Operational Efficiency

• Meeting Coordination: Organize meetings and briefings, ensuring that agendas are set and minutes are accurately recorded and distributed.

• Time Management: Utilize advanced organizational skills to stay ahead of deadlines and manage competing administrative priorities.

Qualifications and Skills:

Professional Profile

• Education: OND / HND / B.Sc in Business Administration or a related field.

• Experience: A minimum of 5 years of proven experience in a secretarial or high-level administrative role.

• Tech IQ: High proficiency in Microsoft Office (Word, Excel, Outlook); ability to leverage technology to automate routine office tasks.

Core Competencies

• Communication Mastery: Excellent written and verbal skills; ability to communicate effectively with high-profile stakeholders.

• Gatekeeping Skills: Ability to handle calls and visitors with a balance of warmth and firmness to protect office productivity.

• Professional Demeanor: A polished appearance and a consistently positive, solutions-oriented attitude.

• Confidentiality: A proven track record of handling high-stakes information with total discretion.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their Applications to: info@zaelconsulting.com using the Job Position as the subject of the mail.