PERSONAL ASSISTANT AT SMASH TECHNOLOGY | ABUJA

About Company:

Smash Technology is a tech group of companies focused on employing technology to service its clients locally and globally. Initially, the brand focused on Transport Investment across the country and beyond before pivoting into other viable sectors such as E-hailing, E-commerce, Food delivery, Booking platform and so on.

Job Description:

We are seeking a high-caliber, experienced Personal Assistant (PA) to provide comprehensive personal and professional support to the Chief Executive Officer. This is a high-visibility role that serves as the primary point of contact and "gatekeeper" for the CEO. You will be responsible for optimizing the CEO’s time, managing complex logistics, and ensuring that both personal and professional matters are handled with absolute precision and discretion. The ideal candidate has a proven track record of supporting C-Suite executives and possesses the poise to represent the CEO across all levels of the organization and external stakeholders.

Requirements:

1. Executive Schedule & Time Optimization

• Calendar Command: Manage a high-volume calendar, strategically scheduling meetings and appointments to ensure the CEO’s time is focused on high-priority objectives.

• Workflow Continuity: Handle urgent requests and last-minute schedule changes with grace, ensuring a smooth and uninterrupted workflow.

• Deadline Tracking: Ensure rigorous follow-up on tasks, action points, and personal commitments, acting as the CEO’s "memory" for all pending items.

2. Strategic Communication & Liaison

• Gatekeeping: Screen and manage sensitive communications, ensuring the CEO is only interrupted for essential matters.

• Internal & External Liaison: Act as a professional bridge between the CEO’s office and internal departments, external clients, and high-level partners.

• Information Synthesis: Conduct research and gather information to provide actionable insights, briefs, and reports that support the CEO's decision-making process.

3. Professional & Personal Logistics

• Travel Management: Coordinate complex domestic and international travel itineraries, including flights, accommodation, visas, and ground logistics for both professional and personal trips.

• Meeting Management: Organize board and executive meetings, draft agendas, take minutes, and track deadlines for all deliverables.

• Administrative Excellence: Prepare high-quality presentations and documentation; maintain an impeccable, confidential filing system.

Qualifications and Skills:

Education & Experience

• Academic Background: Bachelor’s degree (BSc) or equivalent in any relevant discipline.

• Mandatory Experience: Proven tenure as a Personal Assistant to a CEO, MD, GM, or senior executive in a reputable organization.

• Discretion: A demonstrated ability to handle sensitive personal and professional information with extreme confidentiality.

Core Competencies

• Organizational Mastery: Exceptional time management and the ability to prioritize competing demands under pressure.

• Communication: Superior writing and interpersonal skills; ability to maintain strict protocol and professional etiquette.

• Tech-Savvy: Proficiency in G-Suite/Microsoft Office, digital scheduling tools, and modern communication platforms.

• Proactivity: A self-starter mindset with the ability to work independently and anticipate the CEO’s needs before they are voiced.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified? Go to Smash Technology on smashtechgroup.com to apply