EXECUTIVE ASSISTANT AT SMASH TECHNOLOGY | ABUJA

About Company:

Smash Technology is a tech group of companies focused on employing technology to service its clients locally and globally. Initially, the brand focused on Transport Investment across the country and beyond before pivoting into other viable sectors such as E-hailing, E-commerce, Food delivery, Booking platform, amd so on.

Job Description:

We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and strategic support to the CEO. This is a critical role designed for a professional who can act as the CEO's "right hand," ensuring that executive initiatives are executed efficiently and communication flows seamlessly between the CEO’s office and internal/external stakeholders. The ideal candidate is a strategic thinker who exercises sound judgment, anticipates needs before they arise, and maintains the highest standards of professionalism and discretion.

Requirements:

1. Strategic Support & Initiative Coordination

• Liaison & Communication: Serve as the primary point of contact between the CEO and employees, partners, and stakeholders, ensuring clear and professional communication.

• Initiative Tracking: Monitor the progress of executive projects and initiatives, ensuring deadlines are met and reporting back on operational status.

• Judgment & Decision Support: Exercise sound judgment in filtering requests for the CEO’s time and provide the necessary context for decision-making.

2. Advanced Administrative & Schedule Management

• Calendar Architecture: Manage the CEO's complex schedule with an emphasis on "time-blocking" for strategic deep work vs. stakeholder meetings.

• Document Preparation: Draft high-level correspondence, prepare briefing materials for meetings, and create professional presentations for board or partner reviews.

• Information Management: Maintain a secure and organized digital/physical filing system for sensitive corporate documentation and executive records.

3. Meeting & Logistics Oversight

• Executive Meetings: Organize board meetings and executive retreats, including agenda preparation, minute-taking, and tracking actionable post-meeting outcomes.

• Global Logistics: Coordinate intricate travel arrangements and itineraries, ensuring all travel-related documentation and contingency plans are in place.

Qualifications and Skills:

Education & Technical Skills

• Academic Background: Bachelor’s degree (BSc) in Business Administration, Management, or a related field.

• Software Proficiency: Mastery of Microsoft Office Suite (PowerPoint, Excel) and Google Workspace.

• Scheduling Tools: Expert knowledge of digital scheduling tools and task management software.

Experience & Competencies

• Mandatory History: Proven experience as an Executive Assistant or similar role supporting C-Suite or senior executives.

• Time Management: Exceptional multitasking abilities with a proven track record of managing competing priorities in a fast-paced environment.

• Communication Mastery: Strong written and verbal skills; ability to draft executive-level memos and communicate with high-profile partners.

• Soft Skills: High level of discretion, confidentiality, and the ability to work independently with minimal supervision.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified? Go to Smash Technology on smashtechgroup.com to apply