EXECUTIVE ASSISTANT TO THE DIRECTORS JOB AT JOTT INDUSTRIES NIGERIA LIMITED | EXECUTIVE ASSISTANT JOBS IN LAGOS

About Company:

Jott Industries Nigeria Limited is a leading branding and printing company catering to the offline advertising needs of reputable brands through the production of print advertising and promotional materials for over 30 years.

Job Description:

We are seeking a high-caliber Executive Assistant (EA) to provide comprehensive strategic and administrative support to our Directors. This role is far more than traditional scheduling; you will be the "right hand" to our leadership, ensuring operational continuity and serving as a critical bridge between the Boardroom and the rest of the organization. The ideal candidate is a proactive problem-solver who can navigate complex priorities, anticipate the needs of multiple directors, and maintain the highest level of professional discretion in a dynamic environment.

Requirements:

1. High-Level Executive Orchestration

• Dual Calendar Management: Expertly manage the calendars of multiple Directors, resolving scheduling conflicts and prioritizing high-value engagements.

• Strategic Travel & Logistics: Coordinate end-to-end travel itineraries (local and international), ensuring travel time is optimized and all logistical needs are met.

• Gatekeeping: Screen and prioritize incoming communication, acting as a professional filter to ensure Directors focus only on the most critical tasks.

2. Governance & Communication

• Secretariat Duties: Lead the preparation for board and management meetings, including agenda setting, document circulation, and taking technical, accurate minutes.

• Action Tracking: Rigorously follow up on decisions, deadlines, and action points from meetings to ensure executive directives are executed by relevant teams.

• Strategic Documentation: Draft, edit, and review high-impact presentations, proposals, and business plans that reflect the Directors' vision.

3. Confidentiality & Operational Support

• Project Tracking: Assist in monitoring the progress of key initiatives and performance updates, providing the Directors with periodic status reports.

• Information Security: Maintain secure, organized filing systems for sensitive contracts and corporate records, adhering to strict confidentiality protocols.

• Research & Analysis: Conduct baseline research and compile data to support the preparation of strategic business documents.

Qualifications and Skills:

Education & Experience

• Academic Background: Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related field.

• Proven Tenure: 3 – 5 years of experience as an Executive Assistant supporting C-Suite or Senior Executives.

• Strategic Advantage: Prior experience supporting multiple directors simultaneously is highly desirable.

Core Competencies

• Communication Mastery: Exceptional written and verbal communication skills; ability to draft executive-level correspondence.

• Tech Savvy: Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).

• Adaptability: The ability to remain calm and effective under pressure, meeting tight deadlines with minimal supervision.

• Professional Ethics: A deep-seated sense of integrity and the emotional intelligence to handle sensitive information discreetly.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV to: recruitment@jottltd.com using the Job Position as the subject of the mail.