ADMIN / SECRETARY JOB AT NOCTURNUS SECURITY LIMITED | ADMIN / SECRETARY JOBS IN RIVERS

About Company:

Nocturnus Security Limited is a modern, fast-growing private security company specializing in excellent service delivery. We offer top-notch security services, leveraging cutting-edge gadgets and equipment to protect lives and properties. With extensive experience in industrial security, para-military, and intelligence organizations, our team is passionate about providing qualitative, customized, and quick responsive security solutions to diverse clients across Bayelsa, Rivers, FCT, and other states.

Job Description:

We are seeking a highly organized and professional Admin / Secretary to serve as the operational heartbeat of our Port Harcourt office. In a fast-paced business environment, the Secretary is the primary guardian of workflow, ensuring that communication is seamless and documentation is bulletproof.

Your mission is to manage the daily administrative lifecycle—from high-priority correspondence and complex scheduling to the meticulous maintenance of departmental records. You will act as the face of the department, managing visitor traffic and telecommunications with diplomacy and poise. If you have 3+ years of experience, advanced proficiency in Microsoft Office, and a "zero-failure" approach to deadlines, we invite you to anchor our administrative team.

Requirements:

1. Documentation & Correspondence Governance

• Technical Drafting: Produce high-quality memos, reports, and routine forms, ensuring all outgoing communication reflects the company’s professional standards.

• Workload Architecture: Organize and prioritize tasks to ensure 100% compliance with deadlines and departmental priorities.

• Information Integrity: Post information to official logs and prepare ad-hoc reports as directed by the supervisor, ensuring data accuracy and clarity.

2. Record Keeping & Resource Management

• Systematic Filing: Maintain complex departmental filing systems, including sensitive records related to personnel, payroll, attendance, and purchase orders.

• Resource Stewardship: Monitor office supplies and proactively order replacements to ensure uninterrupted office operations.

• Equipment Oversight: Utilize and maintain office hardware, including printers, copiers, and scanners, to support efficient document production.

3. Front-Office Diplomacy & Liaison

• Inquiry Management: Receive and screen visitors and telephone calls, acting as a knowledgeable resource for general inquiries regarding department policies and procedures.

• Strategic Scheduling: Manage executive calendars and schedule appointments to optimize time management for the leadership team.

• Liaison Excellence: Serve as a professional bridge for administrative matters, communicating effectively with both internal teams and external stakeholders.

Qualifications and Skills:

Professional Profile

• Education: B.Sc / HND or equivalent qualification.

• Experience: Minimum 3 years of experience within a professional office setting.

• Tech IQ: Advanced literacy in Microsoft Software Programs (Word, Excel, Outlook) and proficiency in managing databases.

Core Competencies

• Communication: Exceptional written and verbal skills with a high degree of interpersonal tact.

• Organizational Prowess: Ability to manage departmental records (personnel, payroll, work orders) with surgical precision.

• Problem-Solving: Ability to work independently to resolve administrative bottlenecks and handle pressure during peak workloads.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV and Motivation Letter to: victor.otunba@nocturnussecurity.com , info@nocturnussecurity.com using "Admin / Secretary" as the subject of the email.
Or
Submit a hard copy to:
Plot 86 Cadastral Zone, B06 Mabushi, Behind The Capital Hub, FCT Abuja (08065285332)
Plot 14A Agip Estate, Port-Harcourt, Rivers State (07070567555).