SUPPLY AND LOGISTICS OFFICER AT OXFAM NIGERIA

About Company:

Oxfam is an international confederation of 17 organizations (affiliates) committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian Programming to save lives, Advancing Gender Justice and Good Governance, adopting a right based approach.

Job Description:

Procurement and Supply Chain Management:

• Oversee and manage all procurement requirements of the Kebbi project office in line with Oxfam and donor procedures.
• Implement procurement activities using approved tools and forms (PRs, RFQs, POs, GRNs, bid analyses).
• Conduct market assessments to determine availability, cost, and suitability of goods/services.
• Support development and monitoring of project procurement and supply plans.
• Maintain an updated database of prequalified vendors; establish framework agreements for recurrent procurements.
• Ensure accurate and complete procurement files with supplier invoices containing valid TINs.
• Provide monthly procurement and logistics performance reports, highlighting gaps, challenges, and mitigation actions.
• Enforce adherence to Oxfam’s procurement thresholds, approval matrices, and anti-fraud safeguards.
• Ensure transparent vendor selection processes based on pre-set criteria and Oxfam ethical standards.

Transport, Fleet & Travel Coordination:

• Manage and track all project vehicles using Oxfam-approved platforms (e.g., TerrMar).
• Coordinate daily vehicle allocation for staff, partners, and visitors.
• Supervise drivers and ensure compliance with Oxfam fleet standards and road safety rules.
• Maintain accurate vehicle records including logbooks, repair histories, licenses, and insurance documents.
• Ensure timely renewal of vehicle and driver licenses, insurance, and related documentation.
• Prepare monthly fuel usage and fleet performance reports.
• Ensure regular vehicle preventive maintenance schedules are adhered to.
• Conduct regular checks on vehicle roadworthiness and safety compliance

Asset & Facility Management:

• Register, tag, and maintain updated records of all Oxfam assets and equipment.
• Conduct regular asset verification and annual physical inventory counts in line with Oxfam procedures.
• Monitor movement, transfer, and assignment of assets; update asset registers accordingly.
• Support replacement, repair, and disposal processes with proper documentation.
• Track lease agreements, rental payments, and facility maintenance schedules.
• Manage office repairs, liaising with landlords and service providers.
• Maintain a directory of approved service providers (IT, plumbing, electrical, generator, carpentry, etc.).
• Support IT Officer in identifying and escalating internet and network issues.

Warehousing and Stock Management:

• Ensure proper storage, safety, and segregation of goods based on Oxfam standards.
• Maintain accurate stock records and tracking systems.
• Oversee loading/unloading and ensure safe receiving and dispatch processes.
• Conduct regular stock reconciliations, reporting discrepancies immediately.
• Ensure proper housekeeping, safety, and security of warehouses.
• Maintain up-to-date inventory lists with serial numbers, project codes, condition, and location.
• Prepare monthly warehouse/stock reports and support year-end inventory verifications.

Office Administration & General Operations:

• Maintain organized filing systems for all logistics and procurement documents.
• Manage hotel bookings, venue arrangements, and workshop logistics.
• Monitor utility usage (electricity, water, fuel) and ensure cost-effectiveness.
• Ensure proper use and maintenance of office generator and fuel consumption records.
• Provide operational support for staff travel, communication systems, and office equipment.
• Supervise support staff (cleaners, guards) and ensure high performance and adherence to standards.

Compliance, Reporting & Coordination:

• Prepare weekly procurement trackers and monthly logistics reports for submission to Abuja.
• Prepare bi-annual asset register updates to the Abuja office.
• Ensure compliance with Oxfam’s policies on procurement, logistics, fraud prevention, safeguarding, and Code of Conduct.
• Work closely with the finance team to ensure accurate documentation, vendor payments, and audit readiness.
• Support internal/external audits by providing well-organized documentation.

Other Duties:

• Provide logistical support for emergency responses when required.
• Participate in coordination meetings with programme Team and partners.
• Perform any other duties assigned by the Consortium Manager or Supply and Logistics Coordinator

Requirements:

• Experience supervising support staff (drivers, cleaners, guards).
• Experience in handling logistics and procurement.
• Experience working in a relatively insecure state-based environment.
• Excellent Logistics, negotiating, supply management, Communication & Interpersonal Skill Level.
• Knowledgeable in Microsoft word and excel application - Level of IT Expertise Required.
• Excellent documentation and record-keeping skills.
• Strong negotiation, vendor management, and market assessment skills.
• Ability to work under pressure and meet deadlines.
• High integrity, transparency, and commitment to Oxfam values.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with logistics software is an added advantage

Qualifications and Skills:

• 3–4 years’ experience in logistics and procurement within INGO, donor-funded projects, or humanitarian settings.
• Experience in fleet, warehouse, and asset management.
• Demonstrated knowledge of Nigerian procurement laws and donor regulations (EU, UN, DFID, USAID, etc.).

Salary

Application Closing Date: 12th December, 2025

Application Instructions:

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