PERSONNEL ASSISTANT - MD JOB AT FLEX FILMS | PA JOBS IN LAGOS

About Company:

Flex Films is the global film manufacturing arm of India's largest multinational flexible packaging solutions company and global polymer science player, UFlex Limited.

Job Description:

We are looking for a highly organized, energetic, and professional Personal Assistant to manage the daily operations and professional requirements of the Managing Director. This role is the "gatekeeper" of the MD’s office, requiring a unique combination of administrative competence, hospitality management, and digital coordination. The ideal candidate possesses a pleasing personality, a high IQ, and the ability to handle executive-level guests with grace while maintaining a highly efficient digital workspace.

Requirements:

1. Executive Coordination & Scheduling

• Calendar Management: Oversee and arrange the MD’s day-to-day activities, ensuring a seamless flow of appointments and travel.

• Digital Meeting Setup: Act as the technical lead for virtual meetings, creating and sending Google Meet/Zoom invitations and ensuring all participants have the necessary links and documents.

• Communication: Utilize a high command of English and strong interpersonal skills to interact with stakeholders and high-level visitors on behalf of the MD.

2. Office Environment & Hospitality

• Executive Hospitality: Manage refreshment protocols for the MD and his guests, ensuring a premium and professional reception experience.

• Office Maintenance: Directly oversee the MD’s office environment, ensuring the space is consistently clean, tidy, and organized to the highest executive standards.

• Visitor Liaison: Serve as the first point of contact for guests, maintaining a pleasing personality and a solution-oriented attitude.

3. Administrative Documentation & Tools

• Data & Reporting: Use Microsoft Excel to track expenses, schedules, or departmental metrics as required.

• Document Management: Utilize Microsoft Word to draft professional correspondence, reports, and memos with a high level of grammatical accuracy.

• Tech Proficiency: Apply basic computer knowledge to manage digital filing, email correspondence, and routine troubleshooting within the executive office.

Qualifications and Skills:

Technical Skills

• Software Literacy: Proficiency in Microsoft Word, Excel, and virtual conferencing platforms (Zoom/Google Meet).

• Communication: Excellent command of the English language (both written and verbal) and a high IQ for quick problem-solving.

• Digital Savvy: General computer literacy and the ability to learn new administrative tools quickly.

Personal Attributes

• Personality: Must be "pleasing," confident, and possess a positive attitude.

• Vigor: Energetic and proactive, with the ability to manage multiple priorities simultaneously.

• Integrity: Good character and discretion are essential given the proximity to sensitive executive information.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their Resume to: robert.akpan@flexfilm.com using the Job Position as the subject of the email.