EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR AT LHEON CONSULTING LIMITED

About Company:

Lheon Consulting Limited is a strategy development and talent consultancy company, devoted exclusively to career shaping and personal development activities.We work globally with professionals and experts in the financial sectors to offer resourceful training, assessment and recruitment services to financial and non-bank financial institutions through use of innovative technologies to achieve a perfect workplace.

Job Description:

Executive Support:

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare and review documents, reports, and presentations for the Director.
• Draft, proofread, and manage high-level correspondence.
• Act as a liaison between the Director and internal/external stakeholders.
• Ensure confidentiality and handle sensitive information with discretion.

Secretariat Management:

• Coordinate executive meetings, prepare agendas, and ensure timely distribution of minutes and action tracking.
• Manage documentation, filing systems, and archiving for the Director’s office.
• Oversee communication flow within the director’s office and across departments.
• Provide administrative support to executive committees and board meetings where required.

Facility & Estate Management:

• Oversee day-to-day operations of the Director’s office premises and estate, ensuring facilities are functional, secure, and well maintained.
• Liaise with vendors, contractors, and service providers for office/estate maintenance, supplies, and facility-related issues.
• Monitor facility budgets, contracts, and service-level agreements.
• Ensure compliance with health, safety, and security regulations.

Travel, Immigration & Logistics:

• Manage the director’s and key executives’ visa applications, renewals, and compliance with immigration requirements.
• Coordinate flight bookings, accommodation, and ground transportation.
• Ensure timely processing of travel documents (passports, permits, insurance).
• Maintain relationships with embassies, immigration authorities, and travel service providers.

General Liaison with:

• Group BODs, the management team and staff of other companies in the group, clients, and service providers.

Key Internal Liaison:

• All Group Staff
• MDs
• HODs

Requirements:

• Executive Administration – advanced diary, travel, and correspondence management.
• Document & Records Management – secure filing, archiving, and confidentiality.
• IT & Systems Proficiency – MS Office Suite, Teams/Zoom, and travel/immigration platforms.
• Budget & Procurement – preparing budgets, vendor negotiations, and procurement oversight.
• Project & Event Coordination – ability to manage timelines, logistics, and deliverables.
• Facility/Estate Oversight – preventive maintenance, contractor supervision, HSE compliance.
• Travel & Immigration Management—strong knowledge of visa processes, ticketing, and travel insurance.
• Report Writing & Presentation—professional reports, briefings, and executive notes

General Work Conditions:

• Standard OMS work conditions
• 60-80% on-the-job movement across locations
• Lots of external stakeholder engagement/liaison

Important Considerations:

• Candidates must be male.
• Candidates must have an international passport.
• We will provide one year of housing assistance if the candidate is not a resident of Benin.
• The candidate must be mature professionally and socially and have good emotional intelligence.

Qualifications and Skills:

• Bachelor’s Degree or HND in any science, social science or arts-related course
• Minimum of 3-5 years relevant work experience
• Proficiency in the use of MS Office and other packages.
• Excellent human relations management skills.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV to: Lheonconsultingltd@gmail.com using "ExecutiveAssistant to the Managing Director (BENIN, EDO STATE)" as the subject of the email.