EXECUTIVE ASSISTANT JOB AT ROTAWN ENERGY & LOGISTICS SERVICES | EXECUTIVE ASSISTANT JOBS IN LAGOS

About Company:

Rotawn Energy and Logistics Services Limited was established in 2007 as an indigenous Nigerian Company offering tailor-made solutions to the Oil & Gas, Maritime and Government Sectors.

Job Description:

We are seeking a high-caliber, proactive Executive Assistant to provide comprehensive administrative and strategic support to our Executive Management team. This is not a traditional secretarial role; it is a position for a strategic partner who can anticipate needs, manage complex priorities, and act as a professional extension of the executive office. You will be responsible for streamlining operations, ensuring the timely execution of directives, and maintaining the highest standards of confidentiality. If you are a master of organization with the diplomatic skills to navigate high-stakes stakeholder environments, we invite you to apply.

Requirements:

1. Executive Orchestration & Calendar Management

• Time Stewardship: Manage complex, shifting calendars with precision, ensuring the executive’s time is aligned with the organization’s highest strategic priorities.

• Logistics & Protocol: Coordinate end-to-end travel arrangements (local and international) and manage executive protocol during high-profile engagements.

• Gatekeeping: Serve as the primary liaison and "bridge" between the executive and internal teams or external stakeholders, filtering inquiries and managing access with professionalism.

2. Governance & Meeting Coordination

• Board & Committee Support: Organize high-level board sessions and executive meetings, including preparing agendas, distributing pre-read materials, and taking technical minutes.

• Action Tracking: Rigorously follow up on action items and deadlines emerging from meetings to ensure executive directives are executed across departments.

• Documentation: Prepare "executive-ready" reports, briefs, and presentations that translate complex data into clear, actionable summaries.

3. Strategic Support & Confidentiality

• Information Security: Handle highly sensitive and confidential information with absolute discretion and integrity.

• Operational Flow: Support general office operations and protocol management, ensuring a seamless environment for executive productivity.

• Special Projects: Assist with research and strategic initiatives as directed by management to support long-term business goals.

Qualifications and Skills:

Experience & Mastery

• Proven Tenure: Minimum of 5+ years of experience supporting C-Suite or Executive Management in a corporate environment.

• Technical Savvy: Expert proficiency in Microsoft 365 (Outlook, PowerPoint, Excel) and project management tools (Asana, Trello, or similar).

• Communication: Exceptional verbal and written communication skills with the ability to draft formal correspondence and executive briefs.

Core Competencies

• Discretion: A demonstrated ability to manage confidential data and high-pressure situations with emotional intelligence.

• Organization: Meticulous attention to detail and an obsession with accuracy and timeliness.

• Diplomacy: Strong interpersonal skills to effectively manage relationships with internal teams and external VIP stakeholders.

Salary

Application Closing Date: Not specified

Company Website

Application Instructions:

Interested and qualified candidates should send their CV to: recruitment@rotawn.com using the Job Position as the subject of the mail.