REAL ESTATE ADMINISTRATIVE ASSISTANT

About Company:

T.O.N Corporate Services  - Our client provides businesses with a professional phone system that enables teams to manage customer calls efficiently. Their goal is to help businesses improve the quality of their customer interactions while enhancing operational efficiency.

We are recruiting to fill the position below:

Job Description:

• We are seeking a highly organized and proactive Administrative Assistant to support day-to-day operations, property coordination and general administrative tasks.

Responsibilities
Administrative Duties:

• Organize and maintain digital and physical records of leases, service agreements, and tenant files.
• Handle administrative office tasks such as scheduling, filing, ordering supplies, and internal communications.
• Draft and send formal correspondence related to rent, lease renewals, property notices, and vendor communications.
• Support rent collection tracking and assist in preparing monthly reports and payment summaries.
• Assist in preparing documentation for new leases, handovers, and property take-ons.

Facility & Property Support:

• Monitor property conditions, conduct basic inspections, and report issues requiring repair or servicing.
• Assist in coordinating contractors, vendors, and repair personnel for timely maintenance work.
• Help maintain inventories for tools, cleaning supplies, and building materials.
• Support the logistics of tenant onboarding (move-ins) and offboarding (move-outs).
• Ensure compliance with basic safety and security standards across managed properties.

Property Acquisition Support:

• Assist in identifying and researching potential properties for acquisition and portfolio expansion.
• Help gather key data on locations, property conditions, rental history, and market value.
• Coordinate initial inspections or property visits and prepare notes or reports for review.
• Support communication with property owners, agents, or brokers during acquisition discussions.
• Maintain a database of acquisition leads and follow-up status for management tracking.

Requirements:

• HND, or BSc in Business Administration, Estate Management, or a related field.
• At least 1 year of experience in real estate or any property-related role.
• Strong proficiency in Google Workspace. Microsoft Office (Word, Excel, Outlook) is a plus.
• Excellent organizational and communication skills.
• Ability to prioritize tasks, work independently, and manage time effectively.
• A proactive attitude and attention to detail.

Salary

Application Closing Date: Not specified

Application Instructions:

CLICK ON THE LINK BELOW TO APPLY