EXECUTIVE ASSISTANT-HEALTHCARE EXPERIENCE AT EURACARE MULTI-SPECIALIST HOSPITAL

About Company:

Euracare Multi-Specialist Hospital is a healthcare facility in Lagos, Nigeria. The facility focuses on offering cutting-edge technology to cater to the healthcare needs of Nigerians, reducing the need for medical tourism.

Job Description:

Executive & Administrative Support:

• Provide comprehensive administrative support to the Medical Director, including calendar management, meeting scheduling, travel coordination, and correspondence handling.
• Manage confidential communications, documents, and sensitive medical and executive information with the highest level of discretion.
• Prepare, edit, and format reports, presentations, memos, and official correspondence.
• Serve as the primary liaison between the Medical Director and internal departments, consultants, external partners, and regulatory bodies.

Clinical & Practice Coordination:

• Coordinate the Medical Director’s clinical schedule, including outpatient clinics, ward rounds, catheterization lab sessions, and procedural commitments.
• Support coordination with nursing, cardiology, theatre, cath lab, imaging, and allied clinical teams to ensure seamless workflow.
• Assist in organizing patient-related documentation where applicable, ensuring alignment with hospital policies and confidentiality standards (non-clinical role).

Governance, Compliance & Documentation:

• Support the Medical Director in maintaining compliance with hospital policies, clinical governance frameworks, accreditation requirements, and regulatory standards.
• Track deadlines for medical reports, audits, committee submissions, and regulatory filings.
• Maintain accurate records of clinical meetings, Medical Advisory Committee (MAC) meetings, and executive sessions, including minutes and action trackers.

Strategic & Operational Support:

• Assist with the coordination of strategic initiatives, clinical programs, and departmental projects led by the Medical Director.
• Monitor follow-up actions from meetings and ensure timely execution across departments.
• Support preparation for board meetings, executive reviews, and clinical performance discussions.

Stakeholder & Communication Management:

• Manage communication with senior consultants, physicians, hospital executives, and external stakeholders.
• Handle patient escalation correspondence directed to the Medical Director, routing appropriately and maintaining professionalism and empathy.
• Coordinate visits, inspections, and engagements involving medical leadership.

Office & Workflow Management:

• Maintain an efficient filing and document management system (physical and electronic).
• Ensure proper documentation, version control, and record retention in line with hospital policy.
• Support onboarding and scheduling of visiting consultants or locum cardiologists as directed.

Key Performance Indicators (KPIs)

• Timeliness and accuracy of schedules, reports, and documentation
• Effectiveness of coordination between clinical and administrative teams
• Compliance with confidentiality and governance standards
• Responsiveness to executive and clinical priorities
• Quality of communication and stakeholder management

Requirements:

• Strong understanding of hospital operations and clinical environments.
• Excellent organizational, multitasking, and time-management skills.
• High level of discretion and confidentiality.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, hospital information systems (HIS), and document management tools.
• Ability to work under pressure, prioritize effectively, and manage competing demands.
• Professional demeanor, emotional intelligence, and stakeholder sensitivity

Working Relationships:

• Medical Director / Consultant Cardiologist
• Executive Management Team
• Medical Consultants & Clinical Teams
• Nursing Leadership
• Quality, Compliance, and Medical Administration Units.

Qualifications and Skills:

• Bachelor’s Degree in Business Administration, Healthcare Administration, or a related field.
• 3–5 years’ experience as an Executive Assistant or Senior Administrative Officer, preferably within a healthcare or hospital setting.
• Prior experience supporting senior medical consultants or executives is an advantage.

Salary

Application Closing Date: 10th January, 2026

Application Instructions:

Interested and qualified candidates should send their CV to: hr@euracare.com.ng using the Job Title as the subject of the mail.