EXECUTIVE ASSISTANT AT HR AID

About Company:

HR Aid Consults (HR Aid) provides professional Human Resource advisory and consulting services to small businesses. We allow small business owners focus on their core business areas while we provide practical and effective Human Resource solutions for their business.

Job Description:

• Editing/Drafting Reports. Assist in the preparation, editing, and drafting of reports, presentations, and correspondence.
• Ensure content is clear, accurate, and delivered on time. Proofread for grammar, spelling, and formatting errors.
• General Research Conduct research on industry trends, competitive analysis, and other relevant topics.
• Provide summarized findings and recommendations to support strategic decision-making.
• Calendar Management & Scheduling Manage executive calendars, schedule appointments, meetings, and conference calls.
• Coordinate with internal and external stakeholders to ensure seamless scheduling and time management.
• Project Tracking & Documentation Track progress of ongoing projects, ensuring deadlines are met.
• Maintain and organize project documentation, including timelines, deliverables, and meeting notes.
• Data Entry Accurately input and maintain data in internal databases, spreadsheets, and systems. Ensure data integrity and assist with generating reports as needed.
• Assist with business development efforts, including lead generation, client outreach, and follow-up.
• Carry out other responsibilities as required.

Requirements:

• Strong organizational and multitasking skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools
• Ability to conduct research and analyze information
• Attention to detail and ability to maintain confidentiality.

Qualifications and Skills:

• Associate’s or Bachelor’s degree in business administration, communications, or related field
• 4+ years of experience in an executive support or administrative role preferred.
• Proven experience as an Executive Assistant or in other administrative roles

Salary

Application Closing Date: 31st December, 2025

Application Instructions:

Interested and qualified candidates should send their CV to: talent@hr-aidconsults.com using the Job Title as the subject of the email.