PERSONAL ASSISTANT TO CEO AT WHIP SMART SERVICE PROVIDERS LIMITED | PA JOBS IN LAGOS

About Company:

Whip-smart service provider Ltd has two offices across Nigeria (Lagos and Port-harcourt) with her head office in Lagos. We invest in recruiting and training most skilled, qualified care givers who will offer the best services to our clients in accordance to the company’s high standard.

Job Description:

We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support to the CEO. The ideal candidate will have extensive experience supporting C-level executives, managing complex schedules, handling confidential matters, and coordinating both business and personal affairs with exceptional professionalism.

Requirements:

Executive Scheduling & Calendar Management

• Manage the CEO’s business and personal calendar, including high-stakes meetings, events, and complex travel itineraries.

• Coordinate end-to-end domestic and international travel, including flights, luxury accommodation, ground transportation, and visa/protocol processing.

• Prepare detailed meeting briefs, agendas, and presentation materials.

• Act as a proxy for the CEO in meetings, ensuring clear documentation and follow-up on action items.

Communication & Correspondence

• Act as the primary gatekeeper, prioritizing incoming emails, correspondence, and calls.

• Draft high-level professional responses and manage communications with internal and external stakeholders.

• Maintain the highest standard of corporate etiquette in all representative duties.

Task & Project Coordination

• Oversee progress on directives across business units, maintaining executive task dashboards to ensure accountability.

• Serve as the point of contact for stakeholders, ensuring timely completion of strategic tasks.

Personal & Family Management

• Provide white-glove personal support, including managing family schedules, school activities, and personal engagements.

• Oversee household logistics, including maintenance and vendor management.

• Handle personal administrative tasks, including subscriptions, bill payments, and banking records.

Investment & Financial Oversight

• Maintain organized records of personal investment portfolios and business interests.

• Coordinate with financial advisors, accountants, and legal counsel.

• Perform preliminary reviews of financial reports to highlight critical items for the CEO’s attention.

Qualifications and Skills:

• Education: Bachelor’s Degree in Business Administration or a related field.

• Experience: Minimum of 5 years of experience in an Executive Assistant or Personal Assistant role supporting C-suite executives in Nigeria.

• Competencies:

  • Expertise in managing complex, fluid schedules for high-profile executives.

  • Strong financial literacy with experience handling sensitive/confidential financial documentation.

  • Exceptional verbal and written communication skills.

  • Advanced proficiency in Microsoft Office Suite and modern productivity/collaboration tools.

• Soft Skills: Unwavering discretion, integrity, high emotional intelligence, and the ability to solve problems independently in a fast-paced environment.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CVs to whipsmartrecruitment@gmail.com using "Personal Assistant ---Lekki" as the subject of the email.