FEMALE ISO DOCUMENT CONTROLLER / PERSONAL ASSISTANT AT SEVAN CONSTRUCTION NIGERIA LIMITED | ISO DOCUMENT CONTROLLER / PERSONAL ASSISTANT JOBS IN LAGOS

About Company:

Sevan Construction Nigeria Limited was established in 1981 with Registration No. RC 37125 as a limited liability company specialized in all kinds of “PEB”: Pre-Engineered Buildings. Located in Lagos, Nigeria. SEVAN combines its international know-how to its local connections to contribute more to Nigeria’s development. Our Success has been built on customer satisfaction and loyalty which is based on our performance in the execution of contracts.

Job Description:

We are seeking a highly organized and disciplined Female ISO Document Controller / Personal Assistant to join our team in Ilupeju. This dual-purpose role is critical for maintaining our Integrated Management System (IMS) and providing high-level administrative support to executive leadership. You will be responsible for the integrity of our ISO documentation across ISO 9001, 14001, and 45001 standards while ensuring smooth day-to-day office operations.

The ideal candidate is a self-starter who balances technical document control with the diplomacy and discretion required of a Personal Assistant.

Requirements:

ISO Document Control & Quality Management

• IMS Sustenance: Ensure all Quality Management System (QMS) processes are established, implemented, and maintained in alignment with international standards.

• Certification Maintenance: Support programs for ISO 9001 (Quality), 14001 (Environment), and 45001 (Health & Safety) certifications.

• Audit Coordination: Manage both internal and external ISO audits, identifying gaps and recommending corrective actions.

• Document Lifecycle: Handle the typing, binding, and filing of both hard and soft copies; identify documentation issues and provide timely solutions.

• Staff Training: Conduct employee ISO training sessions to embed a culture of quality and compliance across the organization.

Personal Assistant & Administrative Support

• Executive Coordination: Manage complex calendars, schedule meetings, answer calls, and prepare detailed minutes of meetings.

• Correspondence: Draft professional emails, letters, and reports; manage highly confidential information with absolute discretion.

• Project & Bid Support: Provide administrative assistance during project bidding processes and prepare Certificates of Completion for finished projects.

• Inter-departmental Liaison: Collaborate with the Accounts, Store, and Technical departments to ensure the on-time delivery of projects and materials.

Client Relationship Management

• Contract Oversight: Manage client contracts and profiles, performing annual reviews to ensure retention and accurate reconciliation of the client base.

Qualifications and Skills:

• Education: OND, HND, or B.Sc. in Business/Public Administration, Social Sciences, or Secretariat Studies. An MBA is an added advantage.

• Technical Knowledge:

  • Prior knowledge of ISO processes, procedures, and documentation is a major advantage and will be highly considered during selection.

  • Strong proficiency in document filing systems (Hard & Soft copies).

• Skills:

  • Versatility: Ability to multitask and meet very tight, unexpected deadlines autonomously.

  • Diplomacy: Excellent interpersonal and oral communication skills for engaging with directors and trustees.

  • Analytical Ability: Good level of numeracy with the ability to analyze statistical and financial data.

  • Judgment: High level of discretion in handling sensitive company information.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should forward their CV to: hr@sevan-nigeria.com using the Job Position as subject of the email.