ADMINISTRATIVE OFFICER AT THE INTERNATIONAL INSTITUTE OF TROPICAL AGRICULTURE (IITA)

About Company:

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

Job Description:

• Handle correspondence, schedule meetings, manage travel arrangements, and organize documents for the Unit.
• Provide administrative support to outstations in Nigeria, ensuring smooth coordination with Ibadan headquarters.
• Manage unit impress, process staff overtime, and oversee claims reimbursement in line with financial policies.
• Support budget preparation, expense monitoring, and reconciliation for cost-recovery reporting and unit operations.
• Draft statements, handle incoming calls, and prepare responses on behalf of the Unit Head.
• Work closely with the Head of Farm Management, proactively bringing up matters requiring attention.
• Assist in preparing presentations, reports, and meeting documents for management and stakeholders.
• Manage procurement of materials, consumables, and small equipment, ensuring timely supply for operations.
• Maintain an organized filing system (both digital and physical) for records of correspondence, financial documents, and operational reports.
• Liaise with People & Culture, Finance, Procurement, and other service units for seamless operations.
• Perform any other job-related tasks as may be assigned by the supervisor.

Requirements:

• Possess strong organizational, multitasking, and time management skills.
• Be proficient in using MS Office applications (Word, Excel, PowerPoint, Outlook).
• Demonstrate knowledge of financial record-keeping, imprest management, and claims processing.
• Exhibit excellent written and verbal communication skills.
• Maintain confidentiality and handle sensitive matters with professionalism.
• Have experience working with ERP/Oracle systems.
• Be skilled in presentation design, communication support, report writing, and data analysis. 

Qualifications and Skills:

• HND / BSc Degree in Business Administration, Public Administration, Finance or any other related course.
• The ideal candidate must have a minimum of Three (3) years’ experience in performing similar role in a well-structured environment.
• Professional certification/ Training in Financial management, office administration or project management is desirable.

Salary

Application Closing Date: Not specified

Application Instructions:

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