EXECUTIVE ASSISTANT AT AVIMETA CONSULTANTS LIMITED

About Company:

AVIMETA Solutions is a management system set-up, inspection, and certification services company located in Lagos. Our mission is to improve the quality of the environment through quality, health & safety, and environmental protection. We offer a wide range of expertise and ensure that products, processes, systems, and services meet national and international standards and regulations.

Job Description:

Executive & Strategic Support:

• Manage the Managing Partner’s calendar, meetings, travel, and correspondence.
• Prepare high-quality presentations, reports, and briefing notes for client meetings, board discussions, and speaking engagements.
• Track the implementation of the company’s Strategic Action Points and report monthly progress.
• Provide research support for accreditation as a Certification Body (CB) and coordinate required documentation and stakeholder submissions.
• Serve as a liaison between the Managing Partner and team leads on project and client updates.

Project, Operations & CRM Management:

• Coordinate and track project timelines, deliverables, and profitability (including Gross Margin per project).
• Implement and manage CRM + Project Management tools for leads, proposals, client progress, and reporting.
• Support the adoption of SharePoint for document management and workflow organization.
• Ensure timely invoicing, track Accounts Receivable and Payable, and maintain basic financial records in collaboration with the Finance team.
• Prepare periodic operations dashboards and executive summaries.

Communication, Content & Social Media:

• Manage AVIMETA’s social media presence (LinkedIn, Instagram, and website blog) — ensuring consistent, insightful, and professional updates.
• Support brand refresh initiatives, updating content for the company website, e-learning hub, and client communications.
• Draft newsletters, LinkedIn articles, and posts on ISO trends, sustainability, and thought leadership.
• Assist in developing materials for quarterly webinars, seminars, and symposiums.
• Help create and manage content for the AVIMETA E-Learning Hub, including course schedules, awareness materials, and marketing copy.

Client & Stakeholder Coordination:

• Act as the first point of contact for clients, ensuring prompt and professional communication.
• Support onboarding and follow-up for new clients and annual maintenance contracts
• Coordinate logistics for quarterly internal workshops, external seminars, and symposiums.
• Maintain a database of partners, clients, and collaborators, ensuring timely engagement.

Organizational & Developmental Support:

• Coordinate staff membership enrolments and professional courses.
• Track company-wide capacity-building programs and maintain certification records.
• Support the creation of AVIMETA’s Annual Quality Report including data gathering, layout, and communication design.

Requirements:

• Exceptional writing, presentation, and communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (Notion, Trello board).
• Strong digital literacy & ability to manage social media platforms and basic content design tools (Canva, PowerPoint, etc.).
• Understanding of basic accounting and financial documentation (invoices, payables, receivables).
• Proven ability to multitask, prioritize, and execute with minimal supervision.
• Strategic thinker with hands-on execution ability.
• Highly organized, proactive, and detail-oriented.
• Excellent interpersonal and client management skills.
• Emotionally intelligent and capable of working closely with leadership.
• Self-driven, curious, and passionate about continuous learning.
• Comfortable working in a fast-paced, entrepreneurial environment.

Compensation & Growth

• Salary: N80,000 / month and performance-based incentives.
• Learning & Development sponsorship (for courses, memberships, and professional certifications).
• Opportunity to work directly with the Managing Partner on strategic initiatives.
• Exposure to client engagements, consulting projects, and international standards implementation.
• Flexible hybrid work structure with growth potential into Operations or Strategy Lead roles.

Qualifications and Skills:

• Bachelor’s Degree in Business Administration, Management, Communications, Finance, or related field.
• Minimum of 1 – 3 years of relevant experience supporting senior executives, preferably in consulting, professional services, or a creative corporate environment.

Salary

Application Closing Date: 30th November, 2025

Application Instructions:

Interested and qualified candidates should send their CV and a one-page cover letter to: hr@avimetasolutions.com using “Executive Assistant (AVIMETA) – [Your Full Name]” as the subject of the mail.