EXECUTIVE ASSISTANT AT J-SIX GROUP

About Company:

At J-Six Group, we consistently provide our customers with quality products and a professional hospitality experience. Food Safety and Hygiene is very important for the wellbeing and safety of our customers. Our customers will not only experience the quality of the food, but also enjoy the quality of services provided in the entire restaurant.

Job Description:

• Handling basic book-keeping tasks.
• Devise and maintain office filing system
• Screen and direct phone calls and distribute correspondence
• Filing and retrieving corporate records, documents, and reports.
• Preparing reports, memos, invoices, letters, and other documents.
• Respond accurately to information requests either by Staff or clients
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Take dictation and minutes, prepare reports and documentation for meetings and appointments
• Act as the point of contact between the Managing Director and Staff, and internal/external clients
• Scheduling and coordinating appointments and meetings, maintaining an events calendar, and sending reminders.
• Extensively manage e-mails including checking incoming/outgoing emails and following up with the Managing Director as necessary.
• Working with the HR office to handle scheduling all staff meetings, coordinating the proceedings and accurately recording minutes from meetings.
• Assist with other ad-hoc administrative and project requirements as needed
• Observing best business practices and etiquette.

Requirements:

• Charismatic, coordinated and amiable.
• Ability to multitask and prioritize daily workload.
• Excellent communication and interpersonal skills.
• Must be able to act on confidentiality at all times.
• Proficiency in typing and report writing
• Proactive problem solver and flexibility is important.
• Outstanding organizational and time management skills.
• Fast learner and must be able to pay attention to details.
• In-depth knowledge of office management systems and procedures.
• Proficiency in MS Excel and appointment scheduling software such as MS Outlook, as well as call forwarding.
• Proximity to the job location is important

Qualifications and Skills:

• Bachelor's Degree in Accounting, Business Administration, Economics or Finance
• Minimum of 3 years working experience as a Personal/Executive Assistant or in the administrative capacity.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV to: recruitment@jsixgroup.com using the Job Title as the subject of the email.