SECRETARY / EXECUTIVE ASSISTANT AT IONWORX LIMITED | SECRETARY / ASSISTANT JOBS IN NIGERIA

About Company:

IonWorx Limited is at the forefront of the renewable energy revolution in Nigeria, specializing in Solar Equipment Sales, Installation, and Services. With a strong commitment to enhancing the adoption of solar energy across the region, IonWorx has established itself as a key player in making sustainable energy accessible and reliable.

Job Description:

We are seeking a highly organized and proactive Executive Assistant to anchor the administrative operations of our executive team. In a modern corporate environment, success is defined by "Operational Synchronization", the ability to leverage both traditional organizational skills and cutting-edge AI tools to maximize executive productivity. This role is designed for a "Strategic Gatekeeper" who can blend "Communication Mastery" with the technical agility required to manage complex schedules, logistics, and confidential correspondence.

Your mission is to ensure "Zero-Friction Executive Workflow and Professional Representation." You will be the primary engine of the executive office: responsible for calendar governance, professional reporting, and seamless office logistics. If you possess "Proactive Intuition," a mastery of Microsoft Office, and the reliability required to handle sensitive information, we want you to drive our administrative excellence.

Requirements:

1. Executive Governance & Calendar Mastery

• Priority Architecture: Manage high-level executive schedules and appointments, ensuring the leadership team is focused on strategic priorities without administrative distractions.

• Global & Local Logistics: Coordinate comprehensive travel arrangements and office logistics, ensuring all movements are friction-free and well-documented.

• Meeting Orchestration: Prepare professional presentations, reports, and meticulous meeting minutes that capture actionable insights for the executive team.

2. Digital Agility & Communication

• Correspondence Stewardship: Handle professional calls, emails, and physical correspondence with a high degree of clarity and diplomatic poise.

• AI Tool Integration: Utilize modern AI tools to streamline research, draft content, and optimize repetitive administrative tasks for increased efficiency.

• Microsoft Suite Mastery: Leverage Word, Excel, and PowerPoint to create structured, data-driven reports and visually compelling presentations.

3. Operational Integrity & Discretion

• Confidentiality Management: Handle sensitive corporate data and executive affairs with the highest level of professional discretion and reliability.

• Proactive Problem-Solving: Identify potential logistical or scheduling conflicts before they occur, implementing rapid-response solutions to maintain operational flow.

• Office Coordination: Maintain an organized administrative environment, ensuring all records and files are easily accessible and up-to-date.

Qualifications and Skills:

Professional Profile

• Education: Candidates should possess an SSCE, OND, HND, or Bachelor's Degree in Business Administration, Secretarial Studies, or a related field.

• Location: Must reside close to the Ojodu Berger axis, Lagos for operational responsiveness and proximity.

• Technical Mastery: Proficiency in Microsoft Office Suite and a good grasp of modern AI productivity tools.

Core Competencies

• Communication Mastery: Excellent verbal and written communication skills with a professional telephone manner.

• Organizational Grit: Strong time-management abilities with a proven track record of multitasking in a structured environment.

• Experience Edge: Previous experience as an Executive or Personal Assistant is considered a significant advantage.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should their CV and a brief Cover Letter to: ionworxlimited@gmail.com using "Application for Executive Assistant" as the subject of the email.