SECRETARY AT JOTERNAM LIMITED | SECRETARIAL JOBS IN ABUJA

About Company:

Joternam Limited is a premier multidisciplinary company delivering excellence across Construction, Real Estate Development, and Contracting services, supported by advanced expertise in Technology, Surveying, GIS, and Business Consultancy. Our core focus lies in executing high-quality construction projects and real estate developments, while leveraging cutting-edge digital and geospatial solutions to drive precision, efficiency, and innovation.

Job Description:

We are seeking a professional and highly organized Secretary to manage the administrative heartbeat of our Abuja office. In this role, you will be the first point of contact for clients and visitors, ensuring that all front-desk and back-office operations are handled with efficiency and poise. You will be responsible for streamlining communications, managing documentation, and providing essential support to the management team to ensure a productive work environment.

The ideal candidate is an articulate and detail-oriented individual who excels at multitasking and maintains a high standard of professional etiquette in a fast-paced setting.

Requirements:

Administrative & Front-Desk Management

• Reception Duties: Greet visitors and clients professionally, managing the reception area to reflect the company’s corporate image.

• Correspondence: Handle incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate departments.

• Scheduling: Manage the office calendar, coordinate appointments, and organize meeting rooms for internal and external sessions.

Documentation & Information Control

• Filing Systems: Maintain and update secure physical and digital filing systems, ensuring that sensitive documents are easily retrievable but strictly protected.

• Record Keeping: Draft, format, and proofread official letters, memos, and reports with a high degree of accuracy.

• Data Entry: Keep the company database updated with accurate client and partner information.

Executive & Operational Support

• Meeting Support: Take minutes during meetings and distribute them to relevant stakeholders in a timely manner.

• Office Supplies: Monitor inventory levels of stationery and office consumables, ensuring replenishment is handled before shortages occur.

• Logistics Coordination: Assist in organizing travel arrangements and logistics for staff and management as required.

Qualifications and Skills:

• Education: Candidates must possess a relevant qualification (e.g., OND, HND, or Bachelor’s Degree in Secretarial Studies, Business Administration, or an Arts-related field).

• Experience:

  • Prior experience in a secretarial or administrative role is highly desirable.

  • Familiarity with the Abuja business or corporate landscape is an advantage.

• Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

  • Fast and accurate typing skills with a strong command of English grammar and spelling.

• Core Competencies:

  • Professional Etiquette: Excellent interpersonal skills and a polished communication style.

  • Organization: Ability to prioritize tasks effectively and meet deadlines under pressure.

  • Discretion: High level of integrity when handling confidential corporate information.

Salary

Application Closing Date: Not specified

Application Instructions:

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