FIELD LOGISTICS AND ADMIN ASSISTANT JOB AT NORWEGIAN CHURCH AID (NCA) | ADMIN & LOGISTICS JOBS IN BORNO

About Company:

Norwegian Church Aid (NCA) is a faith-based humanitarian and development organization that provides emergency assistance during crises, supports long-term community development, and advocates for just and sustainable governance. Since 2017, NCA has been actively operating in Northeast Nigeria, delivering lifesaving assistance and promoting resilience in conflict-affected areas.Our interventions currently span seven Local Government Areas (LGAs) in Borno and Yobe States

Job Description:

I have optimized this job description for a Field Logistics and Administration Assistant. Given the location in Pulka (a high-need humanitarian context), the language emphasizes operational resilience, strict compliance with NCA (Norwegian Church Aid) standards, and the ability to manage remote logistics independently.

Field Logistics & Administration Assistant | Pulka, Borno State

Job Summary [Organization Name/NCA] is seeking a highly organized and reliable Field Logistics and Administration Assistant to manage our office and guest house facilities in Pulka. You will be the focal point for all field-level support services, ensuring a clean, safe, and fully operational environment for our humanitarian staff and visitors. This role requires a proactive individual capable of supervising casual staff, managing local procurement, and maintaining rigorous logs for vehicles and assets, all while ensuring 100% compliance with NCA safety and administrative policies.

Areas of Responsibility

1. Facility & Guest House Management

• Upkeep: Oversee the daily maintenance, cleanliness, and general repairs of the office and guest house (furniture, fixtures, and appliances).

• Utility Oversight: Ensure all utilities are functioning optimally, specifically managing generator operations, fuel consumption, and water supply.

• Accommodation Liaison: Coordinate with the Maiduguri HR/Admin team to manage bookings and accommodation for arriving/departing staff, international visitors, and guests at humanitarian hubs.

2. Supply Chain & Local Procurement

• Inventory Control: Monitor and restock essential supplies including stationery, cooking gas, drinking water, toiletries, and linens.

• Field Procurement: Execute small-scale local purchases in strict accordance with NCA approval schemes and procurement procedures.

• Delivery Coordination: Liaise with the Logistics and Program departments to receive and verify goods destined for the field office or project activities.

3. Financial & Fleet Administration

• Cash Management: Oversee the issuance, documentation, and reconciliation of cash advances, ensuring timely liquidation to the Finance department.

• Fleet Support: Administer vehicle logs, ensuring drivers maintain accurate records for payment requests to vehicle hire companies.

• Asset Tracking: Maintain detailed and updated records of all field assets and inventory items planned for project distribution.

4. Human Resources & Supervision

• Casual Staff Management: Supervise, train, and monitor the performance of cleaners, cooks, and security guards to ensure tasks are completed effectively.

• HR Support: Act as the field link for HR, collecting and forwarding volunteer timesheets and other HR-related documents to the Maiduguri head office.

Compliance, Safety & Security

• Policy Adherence: Ensure all guest house and office operations align with NCA Standard Operating Procedures (SOPs).

• Security Vigilance: Promptly report any security breaches or concerns to the Senior Safety and Security Officer to protect staff and assets.

• Safety Standards: Regularly inspect the premises to address safety hazards and ensure a secure working environment in the Pulka field office.

Requirements:

• Technical Skills: Proficiency in Microsoft Excel for inventory and cash tracking; ability to maintain meticulous physical and digital archives.

• Attributes: High level of integrity, ability to work under pressure in remote field locations, and strong interpersonal skills for managing casual labor.

Qualifications and Skills:

• Education: Bachelor’s degree or Higher National Diploma in Business Administration, Logistics, or a related field.

• Experience: Previous experience in office/guest house management or logistics, preferably within the NGO sector in Northeast Nigeria.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should submit their CV to: recruitment-ng@nca.no using the Job Position as the subject of the email.