ASSISTANT COMPANY SECRETARY AT ALUKO & OYEBODE | SECRETARIAL JOBS IN LAGOS

About Company:

Aluko & Oyebode, a top-tier full-service law firm, provides world-class legal services to local and international clients with over 70 lawyers and up to 150 staff members working out of offices in Nigeria commercial centres of Lagos, Abuja, and Port-Harcourt.

Our practice areas encompass the full range of corporate and commercial legal services, including banking and structured finance, dispute resolution, telecommunications, media and technology, intellectual property, energy and natural resources, mergers and acquisitions, capital markets, project finance, real property, taxation, and privatisation. The Firm complements its corporate and commercial legal services with a robust Litigation, Arbitration and Alternative Dispute Resolution (ADR) practice.

Job Description:

We are seeking an exceptionally diligent, legally astute, and career-driven Assistant Company Secretary to join our corporate governance division in Lagos. Operating as a vital strategic pillar within the secretariat, you will work in direct partnership with the Group Company Secretary and executive stakeholders to manage the administration, compliance, and governance frameworks of our managed entities.

This position is engineered for an experienced legal or corporate administration professional with a strong foundation in boardroom mechanics. You will take operational ownership of statutory filings, statutory registry management, and shareholder communications. Furthermore, you will play a hands-on role in the flawless execution of Board and Board-Committee meetings ensuring that notices, board packs, and resolutions are compiled with absolute technical accuracy while maintaining strict confidentiality on sensitive corporate insights.

Requirements:

1. Corporate Governance & Board Advisory Infrastructure

• Statutory Advisory: Partner with the Lead Company Secretary to advise corporate clients and internal executives on emerging corporate governance frameworks, listing rules, and statutory compliance obligations.

• Board Process Engineering: Support the end-to-end administration of Board of Directors and Board-Committee meetings—collaborating on agenda construction, drafting definitive meeting notices, and managing the meticulous transcription of corporate minutes and statutory resolutions.

• Board Pack Governance: Manage the synthesis, formatting, and secure distribution of comprehensive board packs, ensuring directors receive high-quality documentation well ahead of scheduled sessions.

2. Statutory Compliance & Regulatory Interface

• Regulatory Surveillance: Monitor continuous changes within the Corporate Affairs Commission (CAC), Securities and Exchange Commission (SEC), Financial Reporting Council of Nigeria (FRCN), and Nigerian Exchange Group (NGX) regulations.

• Filing & Return Management: Lead the timely preparation, execution, and filing of all vital statutory returns—including annual returns, alterations to share structures, director appointments/resignations, and special resolutions—to guarantee zero penalty exposure.

3. Corporate Document Architecture & Database Hygiene

• Registry Management: Maintain and systematically organize corporate statutory records, including the Register of Directors, Register of Shareholders, Register of Charges, and historical minute books.

• Software-Driven Database Governance: Leverage advanced specialized company secretarial software and electronic databases to log corporate transactions, track shareholding shifts, and ensure real-time accuracy of all digital records.

• Confidentiality Custodianship: Enforce rigid access-control protocols to secure the absolute safekeeping, data-privacy protection, and confidentiality of all sensitive boardroom materials.

4. Shareholder Relations & Communications

• Investor Interfacing: Assist in managing structural corporate communications with shareholders—overseeing the dispatch of annual general meeting (AGM) notices, proxy forms, and annual financial statements.

• Inquiry Resolution: Act as a responsive corporate point of contact for routine shareholder inquiries, managing share transfers, dividend notices, and registry cross-checks.

Qualifications and Skills:

Education & Professional Accreditations

• Degree Baseline: Bachelor’s Degree in Law (LL.B. with Nigerian Law School Call-to-Bar certificate preferred), Business Administration, or a strictly related corporate governance discipline from an accredited institution.

• Professional Charter: Associate membership or active progression with the Institute of Chartered Secretaries and Administrators of Nigeria (ICSAN) or a recognized international equivalents (e.g., CGI/ICSA) is highly preferred and will be treated as a major competitive edge.

Experience & Competency Metrics

• Domain Longevity: Minimum of 7 years of progressive, verifiable experience operating directly within core company secretarial practice and corporate governance advisory.

• Sector Footprint: Direct experience managing secretarial portfolios within a reputable commercial law firm, specialized company secretarial practice, listed multinational corporation, or tier-1 financial institution is heavily required.

Technical Competencies & Skill Matrix

• Jurisprudence & Code Literacy: Deep operational understanding of the Companies and Allied Matters Act (CAMA), SEC Codes of Corporate Governance, and global best practices in boardroom administration.

• Secretarial Software Literacy: Proven experience utilizing digital corporate registry management platforms and board portal applications (e.g., Diligent, BoardEffect, or custom secretarial software assets).

• Communication & Precision Core: Meticulous attention to typographic and syntax detail, paired with elite verbal and written English communication skills suitable for guiding C-suite executives and board chairpersons.

Salary

Application Closing Date: Not specified

Application Instructions:

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