PERSONAL ASSISTANT TO THE MANAGING DIRECTOR AT ZIBA BEACH RESORT

About Company:

Ziba is Nigeria’s first overwater beach resort, and our views and experiences will inspire you to plan your next vacation even before you leave. Ziba beach resort is the perfect destination for your family with activities to create lasting memories, break from the norm and explore new foods and experiences.

Job Description:

Executive & Administrative Support

• Manage the Founder’s calendar, meetings, travel, and speaking engagements
• Act as gatekeeper to the Founder’s time, prioritizing high-impact activities
• Prepare briefs, presentations, reports, and meeting summaries
• Manage emails, communications, and follow-ups on behalf of the Founder
• Track commitments, deadlines, and deliverables

Project Management & Execution

• Own and manage projects assigned by the Founder from start to finish
• Break down ideas into clear action plans, timelines, and deliverables
• Coordinate cross-functional teams (marketing, operations, finance, vendors)
• Track progress, risks, and dependencies; escalate issues early
• Ensure deadlines are met and standards are upheld
• Run project check-ins, follow-ups, and status updates
• Maintain project trackers, dashboards, and documentation

Operational & Business Coordination

• Translate the Founder’s instructions into actionable tasks for teams
• Follow up with internal teams and external partners to ensure execution
• Support launches, events, campaigns, and business initiatives
• Assist with proposals, contracts, SOPs, and process documentation

Personal & Lifestyle Support

• Support personal scheduling, travel, and key life commitments
• Coordinate logistics for events, retreats, and high-level engagements
• Handle select personal tasks with professionalism and confidentiality

Confidentiality & Representation

• Handle sensitive and confidential information with discretion
• Represent the Founder professionally with internal and external stakeholders
• Uphold brand, tone, and standards across all interactions

Requirements:

• Strong project management skills (planning, tracking, execution)
• Ability to manage multiple workstreams simultaneously
• Excellent organization, prioritization, and follow-through
• Clear written and verbal communication
• Strong stakeholder management and accountability skills
• High emotional intelligence and sound judgment
• Tech-savvy: Google Workspace, Microsoft Office, Notion/Asana/Trello/ClickUp (any PM tool)

Qualifications and Skills:

• 3–5 years experience as a PA, Executive Assistant, Project Manager, or hybrid role
• Proven experience managing projects end-to-end
• Experience working with a Founder, CEO, or senior leader preferred
• Experience in fast-paced, entrepreneurial, or multi-business environments
• Bachelor’s degree preferred but not mandatory

Salary

Application Closing Date: Not specified

Application Instructions:

Click the button below to apply