EXECUTIVE ASSISTANT TO THE CEO AT ELIZABETH MADDEUX

About Company:

Elizabeth Maddeux Limited was established to address the human resource challenges faced by small and medium-scale enterprises. Our goal is to facilitate organizational growth by providing comprehensive human resource services.

Job Description:

• Manage and coordinate the Director’s calendar, appointments, meetings, and travel schedules.
• Prepare daily briefs, agendas, itineraries, and meeting documents for the Director.
• Draft, review, and edit correspondence, memos, presentations, and reports on behalf of the Director.
• Maintain an organized filing system (digital and physical) for confidential documents and records.
• Track, prioritize, and follow up on pending actions, deadlines, and deliverables.
• Act as the primary liaison between the Director and internal/external stakeholders.
• Respond to inquiries on behalf of the Director professionally and promptly.
• Coordinate communication flow, ensuring accurate and timely dissemination of information.
• Assist in the preparation and coordination of executive-level communications, speeches, and presentations.
• Schedule, plan, and organize executive meetings, board meetings, retreats, and stakeholder engagements.
• Record and distribute accurate minutes, track decisions, and follow up on action points.
• Handle logistics for workshops, conferences, and business events attended by the Director.
• Conduct research, gather data, and compile reports to support decision-making.
• Prepare executive dashboards, summaries, and briefing notes.
• Support strategic initiatives, special projects, and business development activities assigned by the Director.
• Assist in monitoring performance indicators, project progress, and strategic tasks.
• Oversee smooth operations of the Executive Office, ensuring professionalism and efficiency.
• Manage budgets and expenditures relating to the Director’s office (travel, meetings, supplies).
• Maintain office protocols, confidentiality, and high professional standards.
• Handle confidential information with utmost discretion.
• Uphold the Director’s expectations, values, and corporate leadership standards.
• Demonstrate professionalism, emotional intelligence, and sound judgment in all interactions.

Requirements:

• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities.
• Analytical and problem-solving skills.
• High emotional intelligence and interpersonal skills.
• Ability to multitask and work with minimal supervision.
• Discretion and integrity in handling confidential information.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Management, Social Sciences, or related field.
• Minimum of 5-8 years relevant experience supporting C-Suite executives or senior management.
• Proven ability to manage a fast-paced executive environment.
• Excellent proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.
• Strong report writing and document management skills.
• Ability to manage digital tools: project management apps, scheduling tools, CRM systems, etc.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV and portfolio to: recruit@elizabethmaddeux.com using the job title as subject of the mail