EXECUTIVE PERSONAL ASSISTANT TO THE DIRECTOR AT WORKFORCE GROUP | EXECUTIVE PERSONAL ASSISTANT JOBS IN BENIN

About Company:

Workforce Group, a leading organization in the Marine & Offshore Services sector, is recruiting to fill the position above:

Job Description:

We are seeking a high-caliber Executive Personal Assistant to serve as the strategic right hand to our Director. In the Marine & Offshore sector, operations are 24/7, global, and highly regulated. Your mission is to provide seamless administrative leadership, ensuring that the Director’s office operates with peak efficiency.

This is a multi-dimensional role that extends beyond traditional assistance. You will oversee board-level secretariat coordination, manage complex international travel and immigration compliance, and supervise facility/estate operations for the Executive Office. If you have 5+ years of experience and the emotional intelligence to manage high-pressure stakeholders, we want to hear from you.

Requirements:

1. Executive Governance & Secretariat

• Strategic Calendar Management: Act as the "gatekeeper," prioritizing high-value meetings and managing the Director’s time against organizational goals.

• Board Coordination: Facilitate executive and board meetings, including the preparation of agendas, high-level reporting, and the meticulous recording of minutes.

• Communication Stewardship: Draft, review, and finalize sensitive correspondence and technical reports with a "zero-error" standard.

2. Global Mobility & Immigration Logistics

• Travel Architecture: Manage complex local and international travel logistics, ensuring all itineraries align with offshore project timelines.

• Immigration Compliance: Take full ownership of visa applications, renewals, and immigration protocols, ensuring the Director and key personnel are always compliant with international travel regulations.

• Liaison Management: Serve as the primary point of contact for external embassies, vendors, and service providers.

3. Facility & Estate Operations

• Asset Oversight: Oversee the facility and estate operations of the Executive Office, ensuring a professional and functional environment at all times.

• Vendor Management: Supervise third-party service providers (maintenance, security, and estate staff) to ensure service level agreements (SLAs) are met.

• Discretion & Privacy: Maintain an absolute standard of confidentiality regarding the Director’s professional and personal estate affairs.

Qualifications and Skills:

Professional Profile

• Education: Bachelor’s Degree or HND in Business Administration, Law, International Relations, or a related field.

• Experience: Minimum of 5 years of relevant experience as an Executive Assistant to C-suite leadership (Marine, Energy, or Logistics sectors preferred).

• Technical IQ: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern scheduling tools.

Core Competencies

• Emotional Intelligence: The ability to navigate complex organizational politics and handle high-pressure situations with poise.

• Attention to Detail: Meticulous approach to documentation, travel arrangements, and facility management.

• Confidentiality: A proven track record of handling sensitive information with the highest level of integrity.

Salary

Application Closing Date: Not specified

Application Instructions:

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