EXECUTIVE ASSISTANT AT ULTRAHIRE | EXECUTIVE ASSISTANT JOBS IN ABUJA

About Company:

Ultrahire is a company that provides specialized recruitment services, headhunting, and general human resource services to organizations. We also help job seekers by preparing them to be more employable by advising them on what courses to take, reviewing their CVs, and arranging training for their benefit.

Job Description:

We are seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to serve as the primary strategic and administrative support to our CEO. This is a high-visibility role requiring a "Chief of Staff" mindset, where you will manage the complexities of the CEO's professional life with precision and poise. The ideal candidate acts as a force multiplier, leveraging excellent writing skills, advanced Microsoft Office proficiency, and an analytical mindset to ensure the CEO’s daily operations run flawlessly. This role is built for a professional who thrives in fast-paced environments and can handle sensitive information with absolute discretion.

Requirements:

1. Executive Coordination & Bandwidth Management

• Calendar Stewardship: Manage the CEO’s complex calendar, prioritizing high-value meetings and ensuring all scheduling aligns with strategic objectives.

• Travel & Logistics: Design and coordinate end-to-end travel itineraries and logistics, ensuring zero-friction movement between global or local engagements.

• Meeting Governance: Prepare comprehensive agendas, record accurate minutes, and rigorously track action points to ensure accountability across the leadership team.

2. Communication & Documentation Excellence

• Professional Drafting: Draft, edit, and format high-stakes documents, reports, and presentations, ensuring the CEO’s voice is reflected with clarity and professionalism.

• Stakeholder Liaison: Act as a sophisticated gatekeeper and bridge between the CEO and internal teams, partners, and external stakeholders.

• Information Management: Oversee the organization of both digital and physical records, ensuring data is retrievable and securely archived.

3. Analytical Support & Special Projects

• Data Synthesis: Use Microsoft Excel to assist with data entry, reporting, and basic analysis to support the CEO’s decision-making process.

• Project Support: Lead or support ad-hoc special projects, ensuring deadlines are met and deliverables are of executive-grade quality.

• Discretion & Confidentiality: Handle sensitive organizational information with the highest level of integrity and professional ethics.

Qualifications and Skills:

Experience & Academic Standards

• Tenure: Over 4 years of experience working directly with senior executives or CEOs.

• Education: A Bachelor’s Degree in Business Administration, Communications, or a related field.

• Tech Mastery: High proficiency in the Microsoft Office Suite, with advanced skills in Word (formatting/documentation) and Excel (data handling).

Core Competencies

• Writing Prowess: Exceptional editing and documentation skills with a hawk-eye for detail and accuracy.

• Pressure Management: Ability to prioritize a high volume of tasks and remain calm under intense executive pressure.

• Analytical Mindset: Ability to handle data and provide basic insights rather than just manual entry.

• Proactive Initiative: A self-starter who anticipates the CEO's needs before they are articulated.

Salary

Application Closing Date: 31st January, 2026

Application Instructions:

Interested and qualified candidates should forward their CV to: ultrahire@gmail.com using the position as subject of email.