ADMIN / LEGAL SECRETARY AT 68BYALAKE

About Company:

A ready to wear store that focuses on creating unique wears

Job Description:

The successful candidate will be responsible for the overall administrative control and coordination of the law office, including but not limited to:

• Acting as the first point of contact for clients, visitors, and official inquiries.
• Managing the reception area and ensuring a professional office atmosphere at all times.
• Scheduling and tracking client appointments, court dates, meetings, and deadlines.
• Opening, organizing, and maintaining client files (both physical and digital).
• Keeping accurate daily records of:
  • Clients received
  • Matters handled
  • Fees billed and payments received
• Monitoring lawyers’ attendance, punctuality, and task execution, and reporting accordingly.
• Typing, formatting, and managing legal documents, correspondence, and filings.
• Coordinating court filing logistics and document dispatch.
• Tracking all inflows and outflows related to office administration and client payments.
• Preparing weekly operational and activity reports for the Managing Partner.
• Ensuring strict confidentiality of client information and compliance with legal ethics.
• Managing office inventory, stationery, and administrative supplies.
• Liaising with cleaners, vendors, and service providers.
• Supporting the coordination of client interviews, meetings, and internal conferences.

Requirements:

• Excellent spoken and written English.
• Strong organizational, record-keeping, and time-management skills.
• High level of integrity, discretion, emotional intelligence, and professionalism.
• Confident, assertive, and able to enforce rules and processes without fear.
• Good computer skills: Microsoft Word, Excel, email, PDF handling.
• Punctual, dependable, detail-oriented, and solution-driven.

Qualifications and Skills:

• Minimum of OND / HND / B.Sc in Administration, Secretarial Studies, Law, or a related field.
• 2–4 years’ proven experience in a law firm or structured professional office
  (understanding of legal documentation and law office culture is mandatory).

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should forward their CV to: 68byalake@gmail.com using the position as subject of email.