EXECUTIVE ASSISTANT AT OANDO PLC

About Company:

Oando Plc is one of Africa’s largest integrated energy solutions provider with a proud heritage. It has a primary listing on the Nigeria Stock Exchange and a secondary listing on the Johannesburg Stock Exchange. With shared values of Teamwork, Respect, Integrity, Passion and Professionalism (TRIPP).

Job Description:

Executive Support:

• Manage the CCSSO’s calendar, schedule, and travel arrangements, ensuring optimal time management and prioritization.
• Prepare, edit, and coordinate reports, presentations, speeches, and briefing materials for Board, Executive Management, and external stakeholders.
• Handle correspondence, calls, and inquiries with professionalism, ensuring timely responses and follow-ups.
• Maintain confidentiality and handle sensitive matters with discretion.

Project & Portfolio Coordination:

• Track and monitor key deliverables, KPIs, and deadlines across the CCSSO’s areas of responsibility.
• Support cross-functional initiatives by coordinating meetings, preparing minutes, and ensuring action items are followed up.
• Assist in drafting and maintaining dashboards, reports, and presentations for Corporate Services and Sustainability.

Stakeholder & Relationship Management:

• Liaise with internal teams, Board members, regulators, and external partners on behalf of the CCSSO.
• Support stakeholder engagement initiatives, including sustainability and ESG-related programs, risk reviews, and supply chain/vendor engagements.
• Facilitate effective communication between the CCSSO’s office and internal/external stakeholders.

Operational & Administrative Excellence:

• Develop and maintain effective filing, recordkeeping, and knowledge management systems (physical and digital).
• Coordinate logistics for high-level meetings, workshops, and conferences.
• Oversee expense management and ensure compliance with internal policies.
• Perform such other functions as may from time to time be assigned by the CCSSO.

Key Performance Indicators (KPIs)

• Time & Calendar Management - manage meetings, deadlines, and commitments without conflict.
• Task & Deliverable Turnaround – deliver tasks, reports, and briefs on time and error-free.
• Stakeholder Responsiveness – acknowledge and handle all inquiries and requests within set timelines.
• Project & Action Tracking – track and follow-up portfolio action items within set timelines.
• Confidentiality & Compliance – Zero breaches of confidentiality or policy lapses
• Administrative Accuracy – Maintain high level of accuracy in records, filing, expenses, and logistics.
• Stakeholder Satisfaction – Feedback rating on professionalism, support, and proactivity.

Requirements:

• Strong organizational and multitasking skills.
• Discretion, integrity, and ability to handle sensitive information.
• Exceptional attention to detail and problem-solving.
• Ability to anticipate needs and exercise sound judgment.
• Ability to quickly assimilate and manage new information.
• Professional presence with excellent relationship management skills.
• Adaptability and resilience in managing a diverse workload in a fast-paced and dynamic environment.
• Proven research skills and ability to proactively maintain knowledge and awareness across a broad and diverse spectrum.
• Ability to prepare clear and coherent written communication for internal and external audiences.
• Ability to communicate clearly and concisely, both orally and in writing.
• Customer focused & customer service oriented.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Management, Social Sciences, or related field (Master’s degree is an advantage).
• Minimum of 5–7 years of relevant experience supporting C-Suite executives or senior management in a corporate or professional services environment.
• Strong knowledge of corporate governance, sustainability/ESG, and risk management frameworks is an added advantage.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Exhibits Oando Core Values.

Salary

Application Closing Date: Not specified

Application Instructions:

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