ADMINISTRATIVE MANAGER AT ZYLUS GROUP OF COMPANY

About Company:

Zylus Group is a fast-growing business conglomerate with interests in Real Estate, Real Estate Investment, Asset Management, Microfinance Banking, and Insurance Brokerage. We are a privately owned and internationally recognized capital organization with operations spanning Real Estate Investment, Property Sales, Human Capital Development, Agriculture, Infrastructure and General Construction, Property Valuation, Design and Printing, Media, Transportation and Logistics, Travel and Tours, Property Management, and more.

We are recruiting to fill the position below:

Job Description:

• The Administrative Manager is responsible for overseeing and coordinating all administrative, facility, and operational support functions within the real estate firm.
• The role ensures smooth day-to-day operations, efficient office management, effective resource utilization, and compliance with organizational policies.
• The Administrative Manager supports project teams, sales operations, site activities, and client service functions by providing timely administrative support that enhances productivity and promotes a high-performing work environment.

Key Responsibilities
Office & Administrative Management:

• Oversee daily office operations to ensure a well-organized, efficient, and professional work environment.
• Manage office supplies, procurement, inventory, and vendor relationships.
• Maintain accurate administrative records, documentation, and filing systems.
• Ensure compliance with company policies and regulatory requirements.

Facilities & Asset Management:

• Oversee maintenance of office facilities, utilities, equipment, and workspace infrastructure.
• Coordinate repairs, upgrades, and preventive maintenance for office and site facilities.
• Maintain proper records of company assets and ensure optimal use.

Operational Support for Real Estate Activities:

• Provide administrative support for estate development projects and field teams.
• Coordinate logistics, documentation, and scheduling for inspections, site visits, and handovers.
• Assist in preparing client documents, allocation letters, and project reports.
• Support sales and marketing teams with required materials and administrative processes.

People & HR Administrative Support:

• Coordinate onboarding activities and administrative support for new staff.
• Maintain attendance records, leave documentation, and staff movement logs.
• Support compliance with health and safety standards across offices and project sites.

Document & Records Management:

• Organize real estate documents, contracts, site plans, approvals, and correspondence.
• Ensure confidentiality and proper archiving of sensitive information.
• Track and manage administrative workflows and approvals.

Vendor & Stakeholder Coordination:

• Select, negotiate with, and manage external vendors, contractors, and service providers.
• Monitor service level agreements (SLAs) to ensure value for money.
• Maintain relationships with government agencies, facility managers, and regulatory bodies.

Financial and Budgetary Support:

• Assist in preparing and monitoring administrative budgets.
• Track expenditures, raise requisitions, and ensure cost efficiency.
• Support audit activities by providing relevant administrative records.

Reporting:

• Prepare and submit periodic administrative, facility, and operational reports.
• Provide updates on office management issues, staff needs, and logistical requirements.

Requirements:

Education:

• Bachelor’s Degree in Business Administration, Management, Estate Management, or a related field.
• A master’s degree or relevant certification (e.g., facility management, project management) is an added advantage.

Experience:

• 5–7+ years of administrative or operations experience.
• Minimum of 3 years in a real estate, construction, or project-based environment.
• Proven experience managing multi-location operations (office + site environments) is desirable.

Skills & Competencies:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office, ERP/HRIS tools, and administrative management systems.
• Strong vendor and facility management skills.
• Problem-solving and decision-making ability.
• Leadership qualities and team coordination skills.
• High level of professionalism, integrity, and confidentiality.

Behavioural Competencies:

• Attention to detail
• Proactiveness
• Time management
• Customer-centric mindset
• Ability to work under pressure.

Salary

Application Closing Date: 25th December, 2025

Application Instructions:

CLICK ON THE LINK BELOW TO APPLY