PERSONAL ASSISTANT TO THE GROUP MANAGING DIRECTOR (GMD) AT MOPHETH NIGERIA LIMITED

About Company:

Mopheth Nigeria Limited is an organization charged with the goal of meeting the diverse needs of its growing customers from all walks of life. We began as a community Pharmacy in the year 1997, and through the years we have maintained our standard of being a renowned name in the Pharmaceutical industry in Nigeria. However, with respect to our vision consumables, cosmetics and skincare products, safe water production, grocery essentials, and a variety of baked goods. In addition, our 24 hours availability onsite and online in all our branches have equally ensured our clients can rely on us for immediate service at any hour of the day.

We are recruiting to fill the position below:

Job Description:

• The Personal Assistant (PA) to the Group Managing Director (GMD) serves as a highly trusted and proactive partner who supports both the professional and personal needs of the executive.
• This role demands exceptional organizational skills, discretion, and the ability to manage a dynamic and fast-paced schedule.
• In addition to traditional PA responsibilities, the role requires close supervision and coordination of activities across multiple companies owned by the GMD.
• The PA plays a critical role in ensuring seamless day-to-day operations, improved executive productivity, and alignment across all personal and business domains.

Responsibilities

• Manage and maintain the executive’s professional and personal calendar—scheduling meetings, appointments, social engagements, and family obligations.
• Serve as the primary liaison between the GMD and internal/external stakeholders across personal and professional matters.
• Coordinate business and personal travel itineraries, including flights, hotels, visas, and logistics.
• Respond to emails, calls, and messages on behalf of the executive, prioritizing time-sensitive communications.
• Prepare reports, presentations, correspondence, and other documents for meetings or external engagements.
• Run errands, arrange personal shopping, handle gifting, and manage lifestyle-related duties.
• Attend key meetings, document minutes, track action items, and ensure timely follow-up.
• Represent the GMD at meetings or engagements when requested, serving as a reliable proxy.
• Maintain a highly organized filing system for both professional and personal records.
• Manage confidential and sensitive information with utmost discretion.
• Oversee and coordinate the operations of all companies owned by the GMD, ensuring smooth communication between business units, monitoring performance updates, and aligning strategic directives.
• Plan and coordinate leadership summits, board meetings, and cross-company engagements.
• Liaise with executive leadership at each business to ensure reporting flows, operational metrics, and priority issues are escalated effectively.
• Supervise ongoing projects across the GMD’s companies, providing briefings and consolidating updates.
• Identify and drive operational improvements and cost efficiencies across administrative and logistical areas.
• Support financial tracking for both business and personal spending, including expense reporting and vendor payment follow-up.
• Be involved in all business units of the organization to ensure smooth collaboration and alignment.
• Provide companionship and support during extensive travel, business events, or personal trips as required.
• Perform any other duties that contribute to the executive’s efficiency, well-being, and organizational success.

Key Performance Indicators (KPIs)

• Evaluated Quarterly:
• Attitude to Work: Demonstrates a positive, solutions-focused mindset toward tasks and team collaboration.
• Calendar Management Efficiency: Manages scheduling without conflicts; proactively flags and resolves any clashes or time constraints.
• Communication Management: 90%+ of important communications are acknowledged/responded to within two hours.
• Meeting Preparation & Follow-Up: Agendas sent 24 hours in advance; minutes and action items distributed within 24 hours post-meeting.
• Travel & Errand Execution: 95%+ of business and personal travel and tasks executed on time and within budget.
• Discretion and Confidentiality: Maintains a 100% record of safeguarding private and sensitive information.
• Proactivity and Initiative: 90% of operational issues are resolved proactively, without requiring GMD involvement.
• Company Oversight & Reporting: Submits weekly and monthly reports from each company; ensures GMD is always updated on key performance and challenges.
• Cost Management: Identifies and implements at least 10% cost savings annually across administrative expenses.
• Staff Relationship & Performance: Maintains strong, professional relationships across internal teams; promotes collaboration and a respectful work culture.
• Task & Document Organization: Ensures all records, reports, and personal files can be retrieved within five minutes of request.
• Executive Efficiency & Delegation Impact: Reduces GMD’s personal task load by at least 80%; consistently enhances executive effectiveness.

Requirements:

• Candidates should possess relevant qualifications with experience.

Salary

Application Closing Date: 12th August, 2025

Application Instructions:

Interested and qualified candidates should send their CV to: hr@mophethgroup.com using the Job Title as the subject of the email.