EXECUTIVE ASSISTANT & PROJECT COORDINATOR AT FOURTH LEAP CONSULTING

About Company:

Fourth Leap Consulting is a fast-growing creative branding and Strategy driven Marketing communications agency dedicated to helping our clients achieve their desired growth through strategic campaigns, innovative marketing, branding, and digital solutions. We operate as a creative agency, and a full-service marketing communications agency driven by excellence and focused on results for our clients. 

Job Description:

Executive Support:

• Provide high-level administrative and operational support to the Executive Director.
• Manage schedules, communications, meetings, and travel arrangements.
• Draft correspondence, reports, and presentations with clarity and precision.
• Act as liaison between the Executive Director and internal/external stakeholders.
• Handle confidential information with utmost discretion and professionalism.
• Anticipate the Executive Director’s needs and proactively address challenges.

Project Coordination:

• Coordinate and track strategic projects, ensuring timelines, deliverables, and quality standards are met.
• Oversee cross-functional collaboration across client and internal teams.
• Develop project plans, maintain progress trackers, and ensure accountability across tasks.
• Support in preparing proposals, project briefs, and client reports.
• Organize and follow up on meetings, ensuring action items are completed.

Client & Business Support:

• Support the Executive Director in managing key client relationships and business development activities.
• Participate in client strategy sessions, document insights, and manage deliverables.
• Assist in preparing client-facing materials such as decks, reports, and presentations.
• Monitor project budgets, invoices, and timelines in collaboration with team leads.

Internal Operations:

• Coordinate agency-wide initiatives, staff meetings, and internal communications.
• Support recruitment, onboarding, and team engagement activities.
• Maintain organized filing systems and administrative workflows.
• Contribute to building efficient internal processes and documentation standards.

Requirements:

• A proactive problem-solver who can anticipate needs and deliver solutions.
• Excellent interpersonal skills and the ability to manage multiple stakeholders.
• Strong sense of ownership, accountability, and attention to detail.
• Calm under pressure with strong time management skills.
• A team player with the ability to work independently and prioritize effectively.
• Loyal, dependable, and committed to the long-term vision of Fourth Leap Consulting.

Work Structure:

• This is a hybrid role. You will be required to work from our office in Surulere, Lagos, at least 3 days a week.
• You may also be required to attend client meetings, events, or company engagements at designated venues as necessary.

Qualifications and Skills:

• Bachelor’s Degree in Business Administration, Communications, Project Management, or related field.
• 3–5 years of experience as an Executive Assistant, Operations Coordinator, or Project Manager (agency or consulting experience is an advantage).
• Strong organizational, planning, and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana, Notion).
• Proven ability to handle sensitive and confidential information with integrity.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV and Cover Letter to: info@fourthleap.com using “Executive Assistant & Project Coordinator” as the subject line.