EXECUTIVE ASSISTANT AT T.O.N CORPORATE SERVICES | EXECUTIVE ASSISTANT JOBS IN LAGOS

About Company:

 T.O.N Corporate Services  - Our client provides businesses with a professional phone system that enables teams to manage customer calls efficiently. Their goal is to help businesses improve the quality of their customer interactions while enhancing operational efficiency.

Job Description:

We are seeking a sophisticated and proactive Executive Assistant to serve as the primary operational partner to our senior leadership. In this role, you are more than an administrative lead; you are the "gatekeeper" and "accelerator" who ensures our executive's time is optimized and their strategic priorities are met.

You will navigate a high-stakes environment, managing complex calendars, board-level communications, and international travel logistics with discretion and precision. This role is ideal for a professional who thrives on behind-the-scenes orchestration and possesses the emotional intelligence to manage diverse stakeholders on behalf of the executive office.

Requirements:

1. Executive Orchestration & Calendar Logic

• Strategic Scheduling: Own the executive’s calendar, prioritizing high-value engagements while protecting time for deep work and strategic planning.

• Logistics Mastery: Coordinate end-to-end travel itineraries and logistics, ensuring seamless transitions across time zones and meeting locations.

• Meeting Governance: Prepare agendas, take high-fidelity meeting minutes, and track action items to ensure leadership decisions are executed across the organization.

2. Information Management & Communication

• Document Architecture: Draft, edit, and proofread high-level reports, board presentations, and sensitive correspondence.

• Inbound Triage: Manage executive emails and calls, responding on behalf of the leader and escalating critical issues with professional tact.

• Confidentiality: Act as a trusted steward of sensitive information, maintaining absolute discretion in all internal and external interactions.

3. Stakeholder Liaison & Special Projects

• External Relations: Act as the bridge between senior management and external stakeholders, partners, and Board members.

• Project Support: Lead ad-hoc administrative projects and support organizational initiatives, ensuring they align with the executive’s vision.

• Filing & Systems: Maintain advanced digital and physical filing systems that allow for the instantaneous retrieval of critical records.

Qualifications and Skills:

Professional Profile

• Education: Bachelor’s degree in a relevant field; a Master’s degree is highly desirable.

• Experience: 3–5 years of core experience supporting Senior Management, C-Suite, or Board-level executives.

• Sector IQ: Experience within non-profit organizations or supporting Board-level operations is a distinct advantage.

Core Competencies

• Technical Mastery: Advanced proficiency in Microsoft Office 365 (Outlook, Teams, PowerPoint, Excel).

• Communication: Refined verbal and written skills with a "zero-error" mindset.

• Soft Skills: High emotional intelligence, ability to work independently, and a "solutions-first" approach to problem-solving.

• Mobility: Must be travel-ready for regional or international executive support as needed.

Salary

Application Closing Date: Not specified

Application Instructions:

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