ADMIN OFFICER AT SOFTHILLS LIMITED

About Company:

Working alongside entrepreneurs and co-founders, we support our ventures from startup to scale to exit, giving them access to the global networks and services they need to grow. 

Job Description:

• Office Operations: Oversee facilities, utilities, cleaners/security, meeting rooms, supplies, repairs, and access control.
• Documentation & Records: Maintain organized digital/physical filing, correspondence, policies, contracts, and compliance registers.
• Procurement & Vendors: Source quotes, raise POs, track deliveries/services, reconcile invoices, and monitor vendor SLAs.
• People/Admin Support: Coordinate onboarding checklists, maintain staff records/leave rosters, circulate policies and announcements.
• Front Desk & Communications: Manage calls, mail/couriers, visitor logs, calendars, and meeting schedules; draft memos and reports.
• Assets & Inventory: Tag and track laptops, phones, keys, ID cards, and office equipment; keep up-to-date inventories.
• Finance Support: Manage petty cash/expense sheets, collect receipts/supporting documents, and prepare summaries for Finance.
• Compliance & Safety: Keep incident logs, basic HSE checklists, and audit-ready documentation.
• Reporting: Prepare weekly/monthly admin reports (issues closed, spend vs. budget, vendor performance).

Requirements:

• Strong organization and time management; able to juggle multiple tasks.
• Clear written and verbal communication; professional correspondence.
• Attention to detail, confidentiality, and discretion.
• Problem solving and vendor negotiation basics.
• Comfortable with spreadsheets, simple trackers, and templates.

Qualifications and Skills:

• OND/HND/B.Sc. in Business Administration or related field (or equivalent experience).
• 1–3+ years in administration/operations/office management preferred.
• Proficiency with Google Workspace or Microsoft 365 (Docs, Sheets/Excel, Drive, Calendar).

Salary

Application Closing Date: Not specified

Application Instructions:

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