ADMIN OFFICER AT FRANDEK INTERNATIONAL CONSULTING | ADMIN JOBS IN ABUJA

About Company:

Frandek International Consulting has a long history of Capacity Building Training within Organizations in the Public and Private Sectors at Local, National and International Levels especially in the area of cutting edge Institutional Strengthening, Training Delivery and Strategic Business Development. 

Job Description:

We are seeking a highly competent and multifaceted Admin Officer to join our team in Abuja. This role is designed for a professional who excels in operational management, with a specific focus on the end-to-end bid and tender lifecycle. You will be responsible for ensuring that all proposals, procurement activities, and financial administrative tasks are executed with high precision and in strict compliance with organizational and statutory requirements.

The ideal candidate is a proactive administrator with a strong background in contract administration and the technical proficiency to manage complex document control systems.

Requirements:

Bid, Tender & Proposal Coordination

• Submission Management: Coordinate the preparation, compilation, and submission of bids, tenders, Expressions of Interest (EOIs), and Requests for Proposals (RFPs).

• Compliance Oversight: Ensure every bid document meets specific submission requirements, rigid deadlines, and organizational compliance criteria.

• Post-Bid Tracking: Monitor post-bid clarifications and track the progress of contract award processes through to completion.

• Pipeline Maintenance: Maintain comprehensive bid pipelines and procurement trackers.

Procurement & Financial Administration

• Procurement Planning: Support procurement execution in line with FCL policies, including vendor database management and quotation comparisons.

• Tax & VAT Compliance: Create and facilitate systems for expense recording; file monthly VAT and tax returns for FCL and its affiliates.

• Accounting Support: Facilitate accurate invoicing and the filing of payments; maintain budget tracking and cost control for procurement activities.

• Audit Readiness: Ensure all procurement and bid processes meet audit requirements and internal control procedures.

HR & Office Operations

• Communication Management: Oversee all communication channels, including professional email correspondence, phone inquiries, and physical mail.

• Human Resources Support: Assist in personnel-related HR activities and maintain updated organizational databases.

• Facility & ICT Liaison: Work closely with the ICT department to ensure office equipment functionality and timely maintenance.

• Meeting & Event Coordination: Organize seminars, workshops, and corporate events; manage the events calendar, schedule appointments, and prepare professional memos and meeting reports.

Document Control & Records Management

• Information Custody: Maintain rigorous physical and electronic filing systems for all FCL-related documents.

• Technical Writing: Support the preparation of internal policies, proposals, and high-level reports.

Qualifications and Skills:

Education & Experience

• Degree: Graduate degree in Business Management, Administration, or a related field. An MBA or MSc is an added advantage.

• Experience: Minimum of 4 years of experience in an operational role as an Office Manager or Administrator.

• Specialized Knowledge: Proven experience in financial accounting, bid management, and contract administration.

Technical Competencies

• Tender Procedures: Strong knowledge of procurement and contract award protocols.

• Microsoft Office Mastery:

  • Word: Advanced formatting for bids and technical reports.

  • Excel: Proficient in quotation analysis, trackers, and procurement comparisons.

  • PowerPoint: Design of professional presentations for bid submissions.

• Risk Management: Good working knowledge of compliance and internal control procedures.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should forward their CV to: jobs.frandek@proton.me using the position as subject of email.