PERSONAL/EXECUTIVE ASSISTANT AT ULTRAHIRE | PA JOBS IN ABUJA

About Company:

Ultrahire is a company that provides specialized recruitment services, headhunting, and general human resource services to organizations. We also help job seekers by preparing them to be more employable by advising them on what courses to take, reviewing their CVs, and arranging training for their benefit.

Job Description:

We are seeking a high-caliber, proactive Executive Assistant to serve as the strategic right-hand to our CEO in Abuja. This is a role for a "Master of Logistics"—someone who can navigate complex calendars, draft high-stakes correspondence, and manage the operational flow of the CEO’s office with absolute discretion. You will move beyond traditional support to become a primary liaison for internal teams and external partners, ensuring that every minute of the CEO’s day is optimized for impact. If you have a "zero-error" mindset, exceptional writing skills, and thrive in a fast-paced executive environment, we invite you to lead our executive support desk.

Requirements:

1. Executive Workflow & Documentation Mastery

• Calendar Architecture: Manage a dynamic calendar, prioritizing high-impact meetings and coordinating appointments to ensure the CEO’s time is protected and productive.

• Technical Writing: Draft, edit, and format professional reports, emails, and board-level presentations. You will serve as the "voice of the CEO" in written correspondence.

• Meeting Governance: Prepare agendas, capture accurate minutes, and rigorously track action points to ensure accountability across the leadership team.

2. Data Management & Logistics

• Analytical Support: Assist with data entry and reporting using Microsoft Excel, providing the CEO with the raw data needed for strategic decision-making.

• Logistics Coordination: Manage end-to-end travel itineraries and logistics, ensuring seamless transitions between business engagements.

• Records Governance: Maintain a pristine system of digital and physical records, ensuring information is retrievable yet secure.

3. Strategic Liaison & Discretion

• Primary Point of Contact: Serve as the gatekeeper and liaison between the CEO and internal teams, external partners, and high-level stakeholders.

• Confidentiality: Handle sensitive business and personal information with the highest level of integrity and professional discretion.

• Project Support: Lead ad-hoc special projects as assigned, demonstrating initiative and the ability to work independently under pressure.

Qualifications and Skills:

Professional Profile

• Location: Must be currently based in Abuja (On-site requirement; no relocation support).

• Experience: 3+ years of experience working directly with senior executives or CEOs.

• Technical Toolkit: Advanced proficiency in Microsoft Office Suite (Expert-level Word and Excel skills are mandatory).

• Communication: Exceptional written and verbal communication skills with a focus on professional etiquette.

Core Competencies

• Organizational Rigor: Ability to multitask and manage multiple priorities without losing attention to detail.

• Integrity: A rock-solid reputation for discretion and handling confidential data.

• Analytical Mindset: Comfortable handling data and translating it into clear reports.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should forward their CV to: ultrahire@gmail.com using the position as subject of email.