OFFICE / ADMIN MANAGER AT FILMHOUSE CINEMAS LIMITED

About Company:

Filmhouse Cinemas Limited is a dynamic film exhibition company. Our expertise are in the areas of: Cinema operations, management of sites, Ownership of sites, Consultancy for cinema development, Design Fit-out; Cinema project management, Film Distribution: Rights Acquisition, Booking into cinemas, and content development.

Job Description:

Office Management:

• Oversee day-to-day office operations to ensure a clean, safe, and efficient working environment.
• Manage front desk operations and supervise administrative staff.
• Maintain office supplies, equipment, and inventory; ensure timely restocking and maintenance.
• Coordinate office layout planning, workstation assignments, seating charts, and office moves.
• Ensure all office infrastructure (internet, power, utilities) functions optimally and liaise with service providers where needed.

Administrative Oversight:

• Develop and implement administrative procedures, standards, and policies.
• Manage document control, filing systems, and administrative workflows for efficiency and compliance.
• Support HR with onboarding logistics, ID cards, workspace setup, and induction arrangements.
• Handle correspondence, memos, and internal communications where necessary.

Vendor & Facility Management:

• Manage relationships with vendors, suppliers, cleaners, security, and facility partners.
• Review and negotiate contracts to ensure cost-effective services.
• Track and manage facility maintenance, repairs, and service schedules.
• Ensure compliance with health, safety, and environmental standards within the office.

Budget & Procurement:

• Prepare and manage the administrative budget, ensuring cost control and optimal resource utilisation.
• Process purchase requests, vendor payments, and administrative expenses in line with company policies.
• Maintain an updated asset register for office equipment and furniture.

Support Services:

• Coordinate meeting room bookings, events, and logistics for company functions.
• Oversee travel arrangements, accommodation, and logistics for staff where applicable.
• Provide administrative support to senior management as required.

Requirements:

• Exceptional organizational and time-management skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong organisational and multitasking ability
• Excellent communication and interpersonal skills
• High attention to detail
• People management and leadership skills
• Vendor and budget management capability
• Strong negotiation and documentation skill
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• High level of professionalism, discretion, and the ability to handle sensitive information.
• A proactive approach to problem-solving and process improvement.

Salary

Application Closing Date: Not specified

Application Instructions:

Click the button below to apply