SECRETARY AT IBIFOUNDRY LIMITED | SECRETARY JOBS IN LAGOS

About Company:

Ibifoundry Limited is a business services and digital strategy firm. The company specializes in several key professional areas: Business Systems: Designing and implementing structured operational frameworks for organizations, Digital Strategy: Developing online growth and marketing plans to enhance brand presence, Enterprise-Level Growth: Providing expert guidance on scaling businesses and improving overall enterprise performance.

Job Description:

We are seeking a highly organized and professional Secretary to anchor our administrative operations in Lagos. In a busy corporate environment, the Secretary is the "Operational Engine", the individual responsible for ensuring that schedules are seamless, documentation is flawless, and the office remains stocked and functional. This role is designed for an "Administrative Architect", a professional who can blend expert multitasking with the "Professional Grit" required to manage executive agendas and sensitive correspondence.

Your mission is to ensure "Zero-Friction Office Coordination and Information Integrity." You will be the central point of contact for the office: responsible for managing complex calendars, maintaining a sophisticated filing system, and facilitating the flow of communication between employees, customers, and partners. If you possess "Time-Management Mastery," a high degree of integrity, and proficiency in MS Office, we want you to drive our administrative excellence.

Requirements:

1. Agenda Governance & Communication Architecture

• Inquiry Routing: Manage high-volume phone calls and digital inquiries, ensuring information is redirected to the correct stakeholders with speed and accuracy.

• Master Scheduling: Manage the daily, weekly, and monthly agendas, arranging meetings and appointments to optimize executive time.

• Correspondence Management: Prepare and disseminate high-quality memos, forms, and business letters, ensuring the brand’s professional tone is maintained across all platforms.

2. Information Stewardship & Logistics

• Filing System Architecture: Develop and maintain a rigorous filing system (digital and physical) to ensure critical documents are accessible and secure.

• Resource Procurement: Frequently monitor levels of office supplies and place timely orders to prevent operational downtime.

• Travel & Expense Coordination: Make seamless travel arrangements and accurately document expenses to support financial reporting and reimbursement processes.

3. Administrative Integrity & Support

• Reporting Facilitation: Support the completion of regular departmental reports, ensuring data is organized and submitted according to established deadlines.

• Database Management: File and update contact information for employees, suppliers, and external partners to ensure the company’s network is reachable.

• Operational Versatility: Undertake occasional receptionist duties and support office optimization techniques to improve overall workflow efficiency.

Qualifications and Skills:

Professional Profile

• Education: Minimum of an OND, NCE, HND, or Bachelor’s Degree in any discipline.

• Experience: Proven work experience as a Secretary or Administrative Assistant in a structured environment.

• Technical Mastery: High proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with office organization techniques.

Core Competencies

• Multitasking Grit: The ability to handle high-pressure administrative demands without compromising on detail or accuracy.

• Communication Mastery: Excellent written and verbal communication skills with a focus on professional etiquette.

• Integrity & Professionalism: A high degree of personal responsibility and the ability to handle confidential information with discretion.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV  to: ibifoundrylimited@gmail.com using the Job Position as the subject of the email.