FINANCE AND ADMINISTRATIVE OFFICER AT PALLADIUM GROUP

About Company:

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

Job Description:

Payroll Management:

• Coordinate and process monthly statutory deductions for payroll.
• Maintain accurate payroll records by collecting, calculating, and entering data.
• Collaborate with the Finance Manager to ensure timely and accurate payroll implementation, maintain updated staffing financial information and conduct regular reviews.

Financial Administration:

• Ensure timely payments to staff, consultants, and vendors.
• Maintain complete, accurate, and timely financial records; prepare and submit monthly financial reports as directed by the Country Director or Finance Manager.
• File supporting documents appropriately in both hard and soft copies.
• Verify that all field vouchers are accurate, properly supported, and coded according to the chart of accounts and project charge codes.
• Negotiate, administer, and ensure compliance with agreements, including contracts, grants, cooperative agreements, purchase orders, and task orders.
• Confirm that all purchases have the necessary authorizations prior to execution.
• Maintains the asset register by tracking assets movements and conducting regular inventory updates.

Event and Logistics Coordination:

• Assist with planning and organizing events, including venue selection, accommodation, transportation, and per diem arrangements.
• Provide logistics and travel support for program staff, including tracking domestic and international travel and preparing monthly travel log reports.
• Assist in scheduling vehicle use and maintaining transport request records.
• Coordinate with local vendors to obtain quotations, manage invoicing, and process payments for service providers.

Program Support:

• Assist in developing activity budgets for project-related activities.
• Prepare training materials and meeting documents, including printing, binding, organizing files,
• and recording meeting minutes.
• Maintain financial, procurement, and attendance records for all meetings and workshops.

Other Duties:

• Perform additional responsibilities as assigned by the Country Director or Finance Manager.

Requirements:

• Bachelor’s degree in accounting, finance, business administration or related field with at least 5 years of relevant experience, A Master’s degree in a related field would be an advantage
• Familiarity with USG funded projects and/or experience working on an international development project
• Strong proficiency with Microsoft Office Suite applications
• Keen attention to detail.
• Strong English (written and oral) communication skills.

Salary

Application Closing Date: Not specified

Application Instructions:

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