EXECUTIVE ASSISTANT AT FIRST EXCELSIA PROFESSIONAL SERVICES LIMITED | EXECUTIVE ASSISTANT JOBS IN LAGOS

About Company:

FirstExcelsia is a firm of highly versatile and renowned Human Resources, Organisational Development and Management consultants with operations across several states in Nigeria. We have an in-depth understanding of the Nigerian business terrain and we are very passionate about partnering with indigenous organisations to develop glocalised HR solutions, processes and structures required to develop and effectively drive our clients' corporate strategies. The firm commenced operations in 2016 and currently has a team of consultants that have successfully managed numerous Organisational Development, Human Resources and Management Consulting projects in varying leadership capacities across all sectors of the Nigerian Economy.

Job Description:

• Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior management.
• The ideal candidate will be responsible for managing executive schedules, coordinating meetings, handling confidential information, preparing reports and correspondence, and ensuring the efficient execution of daily business operations.
• The successful candidate must possess excellent communication, organizational, and problem-solving skills, with the ability to multitask and maintain a high level of professionalism in a fast-paced logistics environment.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
• Screen and respond to phone calls, emails, and other correspondence on behalf of the executive.
• Prepare reports, presentations, meeting agendas, minutes, and other business documents.
• Organize, maintain, and safeguard confidential company records and documents.
• Coordinate meetings, conferences, and company events, ensuring all logistics are properly arranged.
• Act as the primary liaison between the executive office, employees, clients, vendors, and other stakeholders.
• Monitor and follow up on tasks, projects, and deadlines assigned by management.
• Assist in planning and coordinating company projects and administrative activities.
• Draft professional letters, memos, and official correspondence.
• Maintain office filing systems and ensure accurate record keeping.
• Coordinate office operations and ensure the availability of administrative resources and supplies.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support the implementation of company policies, procedures, and operational initiatives.
• Conduct research, compile data, and prepare reports to support executive decision-making.
• Schedule and coordinate local and international travel, including accommodation and transportation where required.
• Assist with budget tracking, expense reporting, and procurement requests as assigned.
• Ensure timely communication and follow-up with internal departments and external partners.
• Perform any other administrative or executive support duties as assigned by management.

Requirements:

• Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.
• 2–4 years of experience in an Executive Assistant, Personal Assistant, or Administrative role.
• Excellent written and verbal communication, interpersonal, and organizational skills with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms.
• Strong ability to multitask, prioritize tasks, manage time effectively, and work independently in a fast-paced environment.
• High level of professionalism, integrity, discretion, and the ability to handle confidential information.
• Strong problem-solving, decision-making, and stakeholder management skills.

Salary

Application Closing Date: 12th August, 2026

Application Instructions:

Candidates should send their CV and cover letter to: talentsearch@firstexcelsia.com using "Executive Assistant'' as the subject of the email.