DOCUMENT CONTROLLER AT AVIXIO PROJECTS

About Company:

Avixio Projects is an oil servicing company providing services to the IOCs and NOCs.

We are recruiting to fill the position below:

Job Description:

• The Document Controller is responsible for managing, organizing, and maintaining all project-related and organizational documents to ensure accuracy, quality, and compliance with company standards and regulatory requirements.
• This role ensures that documentation is accessible, properly stored, and distributed to relevant stakeholders in a timely manner.

Key Responsibilities

• Establish and maintain document management systems (electronic and hard copy).
• Control the flow of documents, correspondence, and project records between internal teams, contractors, and clients.
• Register, track, update, and archive all incoming and outgoing documents.
• Ensure documents are version-controlled, properly formatted, and compliant with company and industry standards.
• Distribute documents to appropriate personnel and departments as required.
• Maintain confidentiality and security of sensitive information.
• Perform regular audits to ensure document control practices are adhered to.
• Support project teams by providing updated documentation for review and decision-making.
• Coordinate with engineers, managers, and consultants to ensure timely submission and approval of documents.
• Prepare document status reports and updates for management.

Requirements:

• Bachelor’s Degree in Business Administration, Information Management, or a related field (or equivalent experience).
• Proven experience as a Document Controller, Records Manager, or in a similar administrative role.
• Familiarity with document control systems such as Aconex, Procore, SharePoint, or other DMS.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of quality management systems (ISO standards) is an advantage.
• Ability to work under pressure and meet tight deadlines.
• Strong communication and interpersonal skills.

Salary

Application Closing Date: 13th September, 2025

Application Instructions:

Qualified candidates should send their Application to: avix.lar@gmail.com using the Job Title as the subject of the email