ADMINISTRATIVE / PERSONAL ASSISTANT AT WELLSWORTH ENERGY SERVICES LIMITED | ADMIN / PA JOBS IN LAGOS

About Company:

Wellsworth Energy Services Limited (WESL) is a leading provider of energy services to exploration and production companies in Nigeria. By focusing on innovative technology, world-class safety practices, and personnel competence, WESL offers its clients high-quality support for their operations that translates to increased efficiency and lower operating costs.

Job Description:

We are seeking a high-competence and proactive Administrative / Personal Assistant to anchor our executive operations at Wellsworth. In a fast-paced leadership environment, success is defined by "Executive Optimization", the ability to proactively manage calendars, filter communications, and govern office logistics so senior management can focus on high-stakes decision-making. This role is designed for an "Operational Gatekeeper" with at least 5 years of experience who can blend "Meticulous Calendar Mastery" with the "Managerial Grit" required to supervise facility staff and pool vehicle logistics.

Your mission is to ensure "Zero-Friction Executive Support and Flawless Office Operations." You will be the primary steward of management’s time: responsible for high-level travel orchestration, internal requisition tracking, and the supervision of essential service staff (drivers and cleaners). If you possess "Exceptional Organizational Precision," a background in Business Administration or Computer Science, and the professional diplomacy to handle confidential correspondence, we want you to drive our operational excellence.

Requirements:

1. Executive Stewardship & Calendar Orchestration

• Calendar Governance: Act as the strategic gatekeeper for senior management’s schedule, prioritizing meetings and appointments to align with organizational objectives.

• Travel & Logistics: Lead the end-to-end orchestration of executive travel, including complex itineraries, visa processing (where applicable), and accommodation logistics.

• Correspondence Management: Draft, review, and manage high-level memos, reports, and internal communications, ensuring they reflect the professional voice of senior management.

2. Operational Coordination & Facility Supervision

• Fleet Governance: Coordinate the scheduling and maintenance of pool vehicles, providing direct supervision to drivers to ensure efficient and safe transport logistics.

• Sanitation Oversight: Supervise office cleaners and maintenance staff to ensure the workspace remains a pristine, professional environment.

• Requisition Tracking: Manage the lifecycle of internal requisitions and documentation, following up across departments to ensure timely approvals and filing.

3. Systems & Information Management

• Digital Architecture: Leverage Microsoft Office and administrative tools to maintain organized, secure filing systems for both digital and physical records.

• Meeting Documentation: Prepare meeting agendas, take detailed minutes, and track action items to ensure executive decisions are implemented effectively.

• Administrative Analytics: Track office expenditures and requisition trends to provide management with insights on operational efficiency.

Qualifications and Skills:

Professional Profile

• Education: Bachelor’s Degree in Business Administration, Computer Science, or a related technical discipline.

• Experience: Minimum of 5 years of proven experience as an Executive Assistant or Personal Assistant to senior leadership.

• Technical Mastery: High proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and modern administrative management tools.

Core Competencies

• Organizational Grit: Exceptional ability to multitask and manage competing priorities with millimetric attention to detail.

• Professional Diplomacy: Strong verbal and written communication skills with a focus on confidentiality and discretion.

• Leadership Ability: Proven track record in supervising support staff (drivers, cleaners) and managing logistical schedules.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should send their CV to: hr@wellsworthenergy.com using the Job Position as the subject of the email.