ACCOUNTANT AT NICOLE SINCLAIR CONSULTING

About Company:

Nicole Sinclair Consulting is a dynamic Human Resources Consulting firm. We are positioned to help nurture your business, its people and maximize vision.

Job Description:

As the Accountant, your work will span three critical pillars:

Financial Accounting & Record Keeping

• Prepare and maintain accurate financial records, including:
• Income Statements
• Balance Sheets
• Cash Flow Statements
• Maintain proper documentation for all financial transactions.
• Control, validate, and review all posting entries on the company’s ERP or accounting system.
• Reconcile bank accounts, ledgers, and financial records regularly.

Invoicing, Receipts & Receivables Management

• Raise accurate and timely invoices and receipts for all services, memberships, events, and products.
• Prepare and issue statements of account for members and clients as required.
• Actively follow up on outstanding payments, ensuring timely collections.
• Track receivables, flag overdue accounts, and escalate risks to management promptly.
• Validate credit terms and settlement conditions for all sales records.

Payroll & Staff-Related Financials

• Prepare and submit payroll requests on or before the agreed payment date each month.
• Ensure payroll accuracy, statutory deductions, and proper documentation.
• Maintain payroll records and support payroll audits where required.

Petty Cash & Expense Management

• Manage and reconcile petty cash accounts regularly.
• Ensure all petty cash expenses are properly documented, approved, and accounted for.
• Monitor staff expense claims and ensure compliance with internal policies.

Vendor & Instructor Payments

• Ensure vendors and instructors are paid promptly in line with agreed terms.
• Reconcile vendor accounts and resolve discrepancies.
• Maintain accurate payables schedules and cash-flow forecasts to support timely payments.

Month-End & Management Reporting

• Perform complete month-end and year-end closing procedures, including:
• Account reconciliations
• Vendor and payroll reconciliations
• Inventory and retail stock counts
• Prepare and submit Monthly Management Accounts on or before the 1st day of each month, including:

Financial performance summaries

• Budget vs actual analysis
• Cash-flow position
• Key risks, insights, and recommendations

Budgeting, Forecasting & Financial Planning

• Prepare annual budgets and periodic forecasts in collaboration with management.
• Monitor financial performance against budgets and explain variances.
• Identify risks, inefficiencies, and cost-saving or revenue-enhancing opportunities.

Pricing, Quotations & Commercial Support

• Prepare quotations for clients, partners, and vendors as required.
• Support and participate in commercial negotiations, ensuring pricing and terms align with profitability goals.
• Collaborate with the Executive Director and team to:
• Establish and periodically review pricing strategies
• Assess margins, costs, and financial viability of offerings

Tax Compliance & Statutory Obligations

• Ensure timely and accurate remittance of all statutory taxes, including:
• VAT/WHT (on or before the 21st of each month)
• PAYE (on or before the 10th of the following month)
• Prepare statutory filings and support audits.
• Be fully accountable for penalties arising from late or incorrect filings.

Audit, Controls & Compliance

• Conduct internal checks to identify discrepancies or errors.
• Organize end-of-year activities, including liaison with external auditors.
• Maintain and update accounting policies and procedures.
• Ensure compliance with regulatory authorities and best practices.

Documentation & Systems Management

• Organize and maintain all financial files on Google Workspace.
• Ensure proper filing, version control, and accessibility of records.
• Stay updated on accounting standards, tax regulations, and industry trends.

Requirements:

• Strong attention to detail and discipline with deadlines
• Commercial awareness and cash-flow sensitivity
• High integrity and confidentiality
• Ability to work independently and proactively
• No conflicting engagements that impair performance 

Qualifications and Skills:

• Bachelor’s degree in accounting, or any other related field.
• At least 4-5 years of professional experience as an accountant or any other related capacity
• Professional certification is an added advantage

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should forward their CV to: recruitment@nicolesinclair.com using the position as subject of email.