PERSONAL ASSISTANT (PA) AT DIVINE O3 SERVICE NIGERIA LIMITED | PERSONAL ASSISTANT JOBS IN LAGOS

About Company:

Divine O3 Service Limited is a professional consulting and human resource solutions company dedicated to supporting organizations in building efficient, compliant, and high-performing workforces. We provide strategic consulting, recruitment, and end-to-end HR services designed to help businesses optimize their people, processes, and performance.

Our consulting services focus on organizational development, HR strategy, workforce planning, and business process improvement. We work closely with clients to understand their operational needs and deliver practical, results-driven solutions that enhance productivity, strengthen leadership, and support sustainable growth. Through our recruitment and talent acquisition services, we identify, attract, and place qualified professionals who align with our clients’ values, culture, and business objectives. Our structured recruitment process ensures the delivery of competent, reliable, and well-screened candidates across various roles and industries.

Job Description:

• We are looking for a Personal Assistant that can provides comprehensive administrative and executive support to senior management, ensuring the efficient coordination of daily activities, schedules, and communications.
• The role requires a high level of discretion, organization, and professionalism in handling confidential information and supporting strategic operations.

Key Responsibilities
Executive Support:

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and events.
• Coordinate and prepare materials for meetings, including agendas, reports, and minutes.
• Act as a liaison between the executive and internal/external stakeholders.

Administrative Management:

• Prepare, edit, and format reports, presentations, and official correspondence.
• Maintain organized filing systems (electronic and hard copy) for easy retrieval of documents.
• Track tasks, deadlines, and follow-ups to ensure timely execution of responsibilities.

Communication Handling:

• Screen and prioritize incoming calls, emails, and messages.
• Draft and respond to correspondence on behalf of the executive when required.
• Ensure effective communication flow within the organization.

Travel & Logistics Coordination:

• Arrange local and international travel, including bookings, accommodation, and itineraries.
• Coordinate logistics for meetings, conferences, and corporate events.

Confidentiality & Discretion:

• Handle sensitive information with the highest level of confidentiality and integrity.
• Maintain records of key decisions, documents, and executive communications.

Office & Operational Support:

• Monitor office activities on behalf of the executive and ensure alignment with priorities.
• Assist with special projects, research tasks, and business initiatives.
• Ensure smooth day-to-day operations by proactively resolving administrative issues.

Requirements:

• Interested candidates should possess a Bachelor's Degree with 1-2 years experience.

Salary

Application Closing Date: Not specified

Application Instructions:

Candidates should send their CV / Resume to: Divine03serviceslimited@gmail.com using the Job Title as the subject of the mail email.