EXECUTIVE ASSISTANT TO THE PRODUCTION MANAGER AT AVA & GEORGE

About Company:

Ava and George is a luxury Nigerian children's fashion brand, founded in 2020 in Lagos, known for its timeless, stylish, and comfortable clothing for boys and girls, using premium fabrics and blending African culture with global trends, with a strong focus on quality and customer experience. They offer dresses, graphic tees, and seasonal wear, emphasizing sustainability and local sourcing while expanding into educational toys and operating with a commitment to supporting the Nigerian creative industry. 

Job Description:

• We are seeking a highly organised and detail-oriented Executive Assistant to support the Production Manager in overseeing day-to-day production operations.
• This role is central to ensuring smooth workflow, maintaining quality standards, and keeping accurate inventory records.
• The ideal candidate is disciplined, proactive, and able to coordinate multiple tasks in a fast-paced fashion production environment.

Key Responsibilities

Production Support

• Assist the Production Manager with daily planning, coordination, and follow-up

• Track production timelines, batch progress, and delivery schedules

• Communicate with tailors, machinists, pattern cutters, and external vendors

• Prepare production sheets, work orders, and documentation

• Monitor raw materials usage and escalate shortages promptly

Quality Assurance

• Inspect finished garments for stitching quality, sizing accuracy, finishing, labels, and trims

• Ensure adherence to quality standards before items are approved for packing

• Document defects, return items for corrections, and track resolution

• Maintain QA checklists, samples, and approval records

• Report recurring quality issues to the Production Manager for process improvement

Stock Keeping & Inventory

• Maintain updated records of fabrics, accessories, trims, and finished goods

• Conduct daily or weekly stock counts depending on production volume

• Track material consumption per style and update inventory sheets

• Alert management when stock levels fall below reorder points

• Oversee proper storage, labelling, and organisation of materials and finished products

Administrative & Coordination Tasks

• Schedule meetings, manage communication and updates for the Production Manager

• Prepare reports (production output, quality logs, inventory status)

• Organise files, samples, and production documentation

• Liaise between production, sales, and operations teams to ensure smooth workflow

Requirements:

• OND/HND/Bachelor’s degree preferred

• 1–3 years experience in production, inventory, fashion operations, or administrative roles

• Strong organisational and multitasking ability

• Good understanding of garment production processes (added advantage)

• Detail-oriented, disciplined, and strong at follow-through

• Proficient in Excel/Google Sheets and basic reporting

• Good communication and teamwork skills

• Ability to work in a fast-paced production environment

• Willingness to learn and grow within the production and fashion operations space

Qualifications and Skills:

Nice-to-Have

• Experience in quality control or stock management

• Understanding of different fabrics, trims, and garment construction

• Basic knowledge of production tools and machinery

• Familiarity with inventory management software

Salary

Application Closing Date: Not specified

Application Instructions:

Qualified candidates should send their CV to: christof.halo@gmail.com using the job title as the subject of the email.