EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR AT TIVANA WORKFORCE | EXECUTIVE ASSISTANT JOBS IN ABUJA

About Company:

Tivana Workforce is a workforce solutions company that provides services that unlock the full potential of human capital to drive business excellence and growth in an ever-evolving marketplace. Our Services include Staffing and Recruitment, Workforce Management, Training and Development, Technology Solutions, HR Consulting, Team Retreat Planning and Specialized services.

Job Description:

We are seeking a high-caliber Executive Assistant to serve as the strategic engine and operational anchor for the Managing Director’s office. In the fast-paced real estate and property development sector, the EA is more than an administrator; they are a "Force Multiplier"—someone with 5+ years of experience who can translate executive directives into departmental action while protecting the MD's most valuable asset: time.

Your mission is to ensure the efficient functioning of the MD's office by overseeing complex schedules, tracking cross-functional projects (Sales, Finance, Construction), and managing high-stakes stakeholder relationships. If you possess the business acumen to prepare executive dashboards, the discretion to handle sensitive investor data, and the professional presence to coordinate with government agencies, we want you to lead our executive support function.

Requirements:

1. Executive Governance & Workflow Optimization

• Calendar & Decision Support: Manage the MD’s complex schedule, prioritizing high-value appointments and ensuring all travel and briefing documents are prepared with precision.

• Information Gatekeeping: Screen communications and act as a primary filter for emails and calls, responding on behalf of the MD where appropriate to maintain operational momentum.

• Meeting Lifecycle Management: Prepare agendas, high-impact presentations, and reports for board sessions; take minutes and—most critically—track all action items to verified completion.

2. Operations Coordination & Project Tracking

• Cross-Departmental Synergy: Serve as the central point for tracking deliverables across Sales, Marketing, Finance, and Facility Management, ensuring department heads meet their performance targets.

• Development Monitoring: Monitor the progress of ongoing real estate developments, compiling status reports that provide the MD with a clear view of site-level milestones and vendor performance.

• Strategic Initiative Support: Assist in the rollout of new company policies and operational improvements, ensuring that executive directives are communicated and implemented organization-wide.

3. Stakeholder Management & Corporate Reporting

• Liaison Excellence: Act as the primary interface between the MD and internal teams, investors, clients, and regulatory government bodies.

• Data Synthesis & Reporting: Prepare executive dashboards and performance summaries for board meetings, ensuring all contracts, agreements, and compliance documents are meticulously maintained.

• High-Level Logistics: Coordinate logistics for property site visits, stakeholder retreats, and corporate launches, ensuring a seamless experience for high-net-worth clients and partners.

Qualifications and Skills:

Professional Profile

• Education: Bachelor’s Degree in Business Administration, Management, or Communications.

• Experience: 5+ years as an Executive Assistant or in a senior administrative role.

• Industry Context: Experience in Real Estate, Property Development, or Construction is highly advantageous.

• Technical Savvy: Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Core Competencies

• Strategic Thinking: Ability to anticipate the MD's needs and solve problems proactively before they escalate.

• High Discretion: Proven ability to handle confidential company information and sensitive investor relations with total integrity.

• Business Judgment: Strong understanding of corporate operations to make sound decisions under pressure.

Salary

Application Closing Date: Not specified

Application Instructions:

Interested and qualified candidates should forward their CV and Photograph to: tivanaworkforce@gmail.com using the Job Position as the subject of the email.